Purpose 

Elwood Public Library desires to offer community access to a new and emerging  technology. 3D printing is a way to inspire new interest in design and a way to help  patrons bring their creations to life. This policy establishes how and under what  circumstances the public may use the Library’s 3D printer. 

The library is happy to offer patrons the ability to submit projects to be printed on  the library’s 3D printer. The 3D Printer can create a physical object based on a  design supplied as a digital file. These can be designs you’ve created yourself,  or designs you’ve obtained from another source and have permission to use. Your  submitted design file must be in the stl file format. 

Policy 

The library’s 3D printer is available to the public to make three-dimensional  objects in plastic using a design that is uploaded as an stl file. 

I. The library’s 3D printer may be used only for lawful purposes. Patrons will not be permitted to use the Library’s 3D printer to create material that is: 

a. Prohibited by local, state or federal law. 

b. Unsafe, harmful, dangerous or poses an immediate threat to the well-being of others. 

c. Obscene or otherwise inappropriate for the Library environment. d. In violation of another’s intellectual property rights. For example, the printer will not be used to reproduce material that is subject to copyright, patent or trademark protection. 

II. The library reserves the right to refuse any 3D print request. 

III. Cost: 3D printing at the Library is $.05 per gram (of objects weight) All 3D models must be paid for in full before being released to  patrons. 

IV. Only designated Library staff and volunteers will have hands-on access to the 3D printer. 

V. To request a specific 3D print, fill out a 3D print request form.  Requested print files must be available on Makerworld.com. We will

review your file and a staff member will place your file in our 3D  printing queue. 

VI. Elwood Public Library staff have the sole discretion to determine the order in which 3D models are printed. Patrons are limited to printing one 3D item at a time and may have only one item in the print queue at a time. If a 3D model consists of multiple separate parts, each part will constitute a single item. Because of limited staff and hardware 

resources, the Elwood Public Library cannot guarantee completion times. Library staff will contact patrons when printing is complete, and patrons must pick up completed models within three weeks. If models are not picked up within three weeks following completion, 

then the print becomes the sole possession of the Elwood Public Library who may apply them in any manner it deems appropriate. 

VII. 3D printed objects may have small bumps, holes, and/or rough edges. These can be cleaned up using fine sandpaper or steel wool. Objects are printed from the bottom up. If a design has a large overhang or suspended parts, support material and/or rafts may be used. These additions are easily removed by the patron. The Library will not be responsible for removing any supports and/or rafts. 

VIII. Because of inherent limitations with equipment, the Elwood Public Library does not guarantee that any 3D model will print successfully. If a print fails due to Library staff error or hardware failure, the Library will attempt to reprint the object, and the patron will not be charged for the failed attempt. The Library may refuse to reprint the object after two unsuccessful attempts. 

Definitions 

• 3D printing: the process of making a physical object from a digital model. 

• 3D printer: A 3D printer uses melted plastic to produce objects designed on a computer. 

The 3D printer policy was adopted 4-9-2018.  

Revised 2-12-24, 4-13-26

If you wish to address the Library Board during the meeting… 

The North Madison County Public Library System Board of Trustees welcomes you to  this meeting. We conduct our meetings in compliance with the state Open Doors Law. Our  board meetings are open for public observation. We are not required to allow the public to speak  at meetings. 

However, as we value the ideas and insights of our constituents, we allow 15 minutes of  each meeting for public comment. If you wish to speak to this board during the “public  comment” section of our agenda, please complete the form below and hand it to a board member  before the meeting. 

Only persons who have completed the form and returned it to the Director or a board member  prior to the convening of the meeting will be allowed to speak. 

The board president will divide the 15-minute segment by the number of persons who have  requested to speak to determine the amount of time allocated to each person. The board  president will then call on those persons one at a time to stand and address the board for no more  than the allocated time. 

We will not respond at this meeting to your questions, requests for information or requests for  action. We will note your request and respond at a later time after board members have  sufficient time to consider and deliberate about the issue. 

During other portions of the board meeting, please refrain from comment unless the board asks  you to comment. Board members are always anxious to hear from constituents outside the  meeting, but our meeting agenda is usually full and does not allow us time for a continuous open forum. 

Thanks for helping us conduct an open and orderly meeting. 

Requests to speak to the NMCPLS Board during the public comment 

This form must be completed and returned to the Director or a board member before the meeting  if you wish to speak to the NMCPLS Board during the “public comment” section of the meeting  agenda. The public comment will be conducted according the format explained above. 

Your name: __________________________________________________________ Group/organization you represent, if any: ___________________________________ Subject about which you will speak: _______________________________________ Date of the Board Meeting:__________________ 

Policy adopted March 10, 2008

Parents are encouraged at all times to come to the library with their children.  The library is not responsible for unattended children. The library cannot ensure the  safety of any library patron of any age, especially children. Library staff duties cannot  include babysitting or taking over any parental responsibilities for children when they  come into the library. While the library is concerned about the safety and welfare of all  children, parents and caregivers are the ones responsible for safety and welfare, as well as  monitoring children’s activities and behavior. Some areas of the library are primarily  intended for adult use. Children will need closer supervision in these areas. 

Children under the age of seven must be directly supervised by a parent or responsible  caregiver who is at least 14 years of age or older. The parent/caregiver must remain with  the child while in the library. Parents/caregivers are responsible for the safety and  appropriate behavior of each child in their care. Parents/caregivers cannot leave young  children unattended anywhere while using other parts of the library.  

Children or groups of children visiting the library from any preschool, day care, or  babysitting facility must also be directly supervised at all times by caregivers to ensure  safety and monitor behavior. The basic principle that in this shared space, no one  person’s behavior may interfere with some one else’s use of the library.  

Computers can be harmed by inappropriate actions, especially by children who cannot  read instructions. If your child cannot read, a parent/caregiver must always help the child  use the computers in the appropriate way. 

We respect the privacy of all library patrons and will intervene only when, in the opinion  of the library staff, the safety and well being of a child is threatened. A child or children  left habitually unattended is deemed to be at risk. If a parent or guardian of an  unattended child cannot be contacted or located immediately, the library will contact the  local law enforcement or child protective authorities to take custody of the child. The  local law enforcement authorities will also be given custody of a child left at the library  unattended at closing time of the library. 

July/2001 

Updated April 20, 2015

NMCPLS Circulation Policy 

The North Madison County Public Library System shall endeavor to provide  the means through which all eligible persons may have free access to any library  materials that it owns, within the constraints of current library policy. 

On October 21, 2014, the North Madison County Public Library System  (NMCPLS) adopted the Evergreen Indiana (EI) circulation policies and procedures  including the EI Circulation and Patron Matrix. By joining Evergreen Indiana,  patrons of NMCPLS are allowed access to over 100 other Evergreen Indiana  Libraries’ collections. 

Effective September 16, 2021, the North Madison County Library System  will no longer charge overdue fines. Items checked out to patrons are  automatically renewed on the due date as long as renewals remain available and  the item is not on hold for another patron. When all renewals have been  exhausted, the item needs to be returned to the library for other patrons to  discover. 

The following items further explain and define the Evergreen Indiana and  NMCPLS circulation policies and procedures:  

1. Residents and/or property owners applying for library borrowing privileges  must complete and sign a library application card and must present an  accepted form of photo ID with current address. If the applicant’s address is  not correct on the photo ID, one item from the proof of residency  documents with current address will be required.  

a. EI Accepted Forms of Photo ID 

i. Valid Indiana Driver’s License which displays a current address ii. Valid Indiana State ID which displays a current address 

iii. Current government issued photo ID (e.g., military ID,  

passport) 

iv. Valid identification issued by another State (e.g., Driver’s  

License) 

v. Valid current university or college identification (e.g., Student  identification)

b. EI Accepted Proof of Residency Documents 

i. Valid voter registration card 

ii. Computer generated bank statement issued in applicant’s  name within the last 30 days 

iii. Computer generated utility, credit card company, doctor or  hospital bill, issued in applicant’s name within the last 30 days  and containing address of residence 

iv. Medicaid or Medicare benefit statement issued in the  

applicant’s name within the last 30 days 

v. Change-of- address confirmation from the United States Postal  Service showing prior and current address of residence (a P.O.  Box is not acceptable as a residence address) 

vi. Apartment lease signed within the last 30 days 

vii. Property tax receipt issued in applicant’s name 

2. In addition to the required ID or proof of residency, the parent or legal  guardian wishing to obtain a card for a dependent under the age of 18 must  have or obtain a library card in their name in good standing. For Non resident student cards, the parent will not be required to purchase an adult  non-resident card unless the parent would like to check out items. For  more information on non-resident cards see the Library Access Policy. 

3. Patron’s current Evergreen Indiana card or photo ID is required to check  out items. 

4. Parental or legal guardian permission is required for patrons under the age  of 18 to check out DVDs. All minors will be designated as “limited access”  unless permission has been given.  

5. Parents or legal guardians of children under the age of 18 are responsible  for fees on the child’s account. 

6. Reference materials, including materials from the Indiana Collection, will  not be loaned to any patron. These items are to be used while in the library  only. 

7. During Evergreen Indiana updates or if the Evergreen Indiana server is  down patrons will be limited to checking out a maximum of 5 items. 8. Recognizing the Evergreen Indiana policy to charge a processing fee for lost  items, the Library charges a $3 processing fee and the cost of the lost item. 

If item is returned in good condition and is added back to the collection for  circulation, the processing and lost fees will be removed from the patron’s  account. 

9. If an item is returned damaged beyond repair, the patron is responsible for  the cost of the item and a $3 processing fee. Patron will be informed via  mailed letter of the assessed charges. The damaged item will be kept for  30 days to allow patron to view the item and then discarded. If the  damaged item can still be circulated after repairing or replacing parts, the  patron will only be charged the processing fee. For example, the DVD case  is damaged and needs replaced, but the DVD stills functions properly. 

OVERDUE NOTIFICATION PROCEDURE 

When materials become overdue, the Library cannot tell if patrons have  simply forgotten to return them in a timely manner, or if they intend to never  bring them back. And because taxpayers’ money is involved, the Library feels a  legal and moral obligation to make every effort to recover those materials. Items  that are missing are denied to other patrons and if they cannot be recovered in a  timely fashion, the Library often must spend additional funds to purchase  duplicate materials. 

The recovery of overdue materials is a labor-intensive and time-consuming  process. While the Library will make every effort to work with patrons to lessen  or dismiss accumulated fees if extenuating circumstances are involved. The  Library cannot allow patrons to retain possession of materials for indefinite  periods and then expect to have all penalties forgiven. Patrons should  understand that the burden of responsibility for returning past due items falls  upon themselves. 

The following rules are established to expedite the process of recovering overdue  materials: 

1. When an item is checked out, the patron is given a date due slip. This  constitutes the FIRST NOTICE.

2. Borrowing privileges are revoked immediately after fees on lost or  damaged material(s) becomes greater than $10.00. 

3. If one or more card holders living in the same household collectively have a  fee balance over $50, the entire household will be blocked until each individual account is at or below $10. 

4. The Library will mail reminders to the borrower. Overdue notices are  generated to send via USPS mail at the following intervals: 14 and 28 days.  These notices will list each overdue item separately and the amount owed  on the date of the notice. The 14 day notice is sent via first class mail. The  28 day notice alerts the patron that the item(s) is now considered lost. This  notice is sent via certified mail to the patron’s last known address along  with a copy of IC 35-43-4-3.5 – Failure to return or pay for articles  borrowed from library, gallery, museum, collection, or exhibition.  

5. The Library will also mail a collections notice seven days after the patron’s  fines have reached $25. This notice informs the patron that fines on this  account have not been paid and may be turned over to a collection agency. 

Adopted: October 13, 2014 to become effective October 17th, 2014 

Updated: November 10, 2014, March 23, 2014, September 21, 2015, May 16,  2016, August 10, 2020, November 8, 2021, August 12, 2024, September 9, 2024,  October 14, 2024.

In order to accurately represent accounts receivable on its financial statements,
the North Madison County Public Library System will write off any patron debts
that have not been collected in a rolling three-year cycle despite established
collection efforts.

On an annual basis, debt being writen off will meet all of the following criteria: 1)
incurred prior to the previous three calendar years, 2) incurred on an account that
has been inactive for the previous three calendar years, and 3) incurred on an
account that has had no new debt assigned (e.g., fines, replacement value of
unreturned materials, collection fees) in the previous three calendar years. To be
considered inactive, an account must have no documented circulation activity and
no documented use of electronic resources for the specified timeframe.
On an annual basis, administrative staff will identify the debts eligible for deletion.
The Director will present the recommended write-off amount to the Library Board
in the form of a resolution for approval prior to deleting debt records. A database
process from the Automated Library System will identify the debts eligible for
deletion. The Administrative Assistant with assistance from an NMCPLS Evergreen
Administrator will implement the write-offs prior to the end of each fiscal year
and maintain appropriate accounting records.

Approved 8/11/2025 |Revised 11/10/2025

NMCPLS is always grateful for gifts from patrons. However, in order to avoid
misunderstanding about the disposition of gifts, it is suggested that prospective
donors read the following statement:

The library system adheres to a carefully planned policy in accepting gifts. In order
for the benefits of the gift to be used for the best possible advantage, a meeting
with the director is in the interest of both parties. A decision then can be made as to
the use of the gift.

Once a year during the months of June and July each branch in the library system
holds a six-week summer reading program. In May of each year the Elwood youth
services manager and the branch managers send out letters to local businesses
asking for monetary support for these programs.

If you or your business would
like to donate to this program or any other events held during the year, please
address the check to one of the following libraries: Elwood Public Library,
Frankton Community Library or the Ralph E. Hazelbaker Library. To ensure your
donation is used as you wish write “gift fund” and the program or area of the
library on the check. The staff member receiving your donation will write you a
receipt indicating your wishes.
Sometimes monies are given in memory of individuals for the purchase of books.
Every effort is made to purchase books in an area of interest of the deceased. A
book plate will be placed in all books containing the donor’s name and/or name of
deceased.
Considerations for donors:
1. As a first step, consult the library director to determine the library needs and
suitability of your proposed gift.
2. Assistance in meeting the basic purposes of the library (information,
education, recreation) is most suitable.
3. Please, don’t attach unnecessary “strings” that may restrict the usefulness or
hamper the effectiveness of your gift.

__________________________________________________________________

__________________________________________________________________

__________________________________________________________________

_____________________________________________
_____________________________________________
Please read carefully before signing. A photocopy will be made for your records.
Donor Statement:
I certify that I am the owner of all right, title, and interest in the property described
below. By donating the described property I herby assign all right, title, and
interest in the property to the North Madison County Public Library System
(NMCPLS).
Furthermore, it is understood that the donor indemnifies and holds harmless the
NMCPLS from any and all liability for claims with respect to the personal property
including, without limitation, claims of other persons or entities claiming an
interest in the property.
The Donor waives any future claim to the donated property, and acknowledges that
this donation is an absolute gift and that NMCPLS may retain or dispose of the
donated property in any manner convenient to the North Madison County Public
Library System.
Description of Donation:

Date of Donation: ________________________________________
Signature of Donor: _______________________________________
Signature, title of person accepting:

Adopted May 2009, Revised 11/11/2024

Card holders of the North Madison County Public Library System are encouraged to request  materials that are not available through the library’s regular collection. When a patron requests  an item not found in our collection, the library staff will first search the entire Evergreen catalog.  If the item is holdable at another Evergreen library, the staff member or patron can place a  request for the item. If the item is not available at another Evergreen library, the library staff will  search IN-SHARE for the item. These services are free of charge if the item is found at a library  within the state of Indiana. If the item is found at an out-of-state library, the library staff will  only request the item if the patron has agreed to pay the postage. 

Non-resident student card holders can only request items from our library system’s branch  libraries through the Evergreen catalog. If the requested item is not available at one of our  branches, an IN-SHARE search will be initiated. 

Reciprocal card holders and Evergreen Indiana card holders from other Evergreen Libraries can  request items from each of our branches. If the requested item is not available at one of our  branches, the patron will need to initiate an interlibrary loan request with their home library. 

1. Patrons at or over 12 years old and with a fee balance of $9.99 or less can request and  pickup an interlibrary loan. The interlibrary loan will only be checked out to the  requesting patron’s account. 

2. Current library policies concerning checking out in-house materials will also apply to  materials loaned from lending libraries. 

3. The number of active interlibrary loan requests per patron is limited to 3 items. 

4. Interlibrary loan requests will be borrowed for two to three weeks and will not be  renewed. DVD interlibrary loans count towards the 10 DVD limit. 

5. This service is dependent upon several factors; therefore, there is no guarantee of when  the item will arrive. 

6. Patrons will be notified via phone when the item arrives. It is the patron’s responsibility  to ensure the library has a current and active phone number. 

7. As with Evergreen requests, the item will be held for seven days.  

8. If the item is not collected within that time frame, the item will be sent back to the  lending library. 

9. Any fees or fines received from the lending library will be passed onto the borrowing  patron. 

10. Failure to return an item will result in replacement cost and any additional fees assessed  by the lending library to be added to the borrowing patron’s account.

11. The reputation of the North Madison County Public Library is at stake when performing  interlibrary loans. Libraries that consistently have patrons who lose, damage, or do not  return items may be denied future loans. Therefore, patrons who habitually abuse  interlibrary loan will be denied the privilege of interlibrary loan service. 

a. Patrons with overdue interlibrary loan(s) cannot request a new interlibrary loan  until the overdue item is returned.  

b. Patrons returning interlibrary loans after the two week due date on a consistent  basis or failing to pick up two or more interlibrary loans will be denied future  requests for the period of six months. 

12. Postage on out-of-state requests must be paid for by the patron before material will be  checked out. 

Approved February 13, 2012 

Revised March 23, 2015 

Revised August 17, 2015 

Revised September 21, 2015 

Revised April 10, 2017 

Revised September 9, 2024

Libraries are part of this nation's educational system and provide an opportunity for community members to
enhance their cultural and intellectual development in a variety of media formats beyond what they could get
through formal educational programs. The public library has a special responsibility to the community to
supplement the cultural, informational and recreational needs of individuals and groups in its community. In this
sense, the public library is unique for no other community agency provides that service to citizens.
The North Madison County Public Library System shall endeavor to provide the means through which all eligible
persons may have free access to any library materials that it owns, within the constraints of current library policy.

WHO MAY USE THE LIBRARY
Because the public library is accessible to so many of a community's individuals, patrons are placed in one of the
following categories:

Resident Borrowers
Any resident and/or property owner within the confines of the North Madison County Public Library
System's legally defined district may obtain a green Evergreen Indiana resident card if an accepted current
photo ID with current address is provided. If the address is not correct on the photo ID, provide an accepted
proof of residency. See NMCPLS and Evergreen Indiana Circulation Policies and Procedures for more
information. At the present time, the library district consists of the following five Madison County
townships: Boone, Van Buren, Pipe Creek, Duck Creek and Lafayette.
If a property owner does not reside in the library’s legally defined district but owns property within the
library district, an accepted current photo ID, and proof of ownership will be required. Proof of ownership
can be a property tax receipt issued in the applicant’s name.

Reciprocal Borrowers
In an effort to share resources the Library signed a reciprocal borrowing agreement with the Fairmount
Public Library and the Statewide Reciprocal Borrowing Covenant which allows reciprocal borrowing with
the Pendleton Public Library, Tipton County Public Library, and several additional libraries currently on the
Statewide Reciprocal Borrowing Covenant list. To receive a reciprocal borrower’s card the patron must be
in good standing with their home library and provide an accepted current photo ID with current address. If
the address is not correct on the photo ID, provide an accepted proof of residency.

PLAC Card Borrowers
The North Madison County Public Library System will issue a one-year Evergreen Indiana resident card to
any individual living outside of Madison County with which NMCPLS has reciprocal borrowing upon
presentation of a PLAC Card from their home library or purchase of a PLAC card from a NMCPLS Library
and provide an accepted current photo ID with current address. If the address is not correct on the photo ID,
provide an accepted proof of residency.
Special Patrons
The library reserves the right to provide full or partial library service to any other individual. Such
individuals may include long-term, non-resident visitors and non-resident researchers.

Patrons Without a Home/Migrant Workers
Upon providing a current Photo ID and proof of address from the local shelter, patrons without a home can
be given a library card using the transitional user type which will allow the patron to check out a maximum
of 3 items and will have an expiration date of 3 months.
Migrant workers may also be issued a library card using the transitional user type upon providing a current
photo ID and proof of residency at any migrant housing facility.

Non-resident, Non-reciprocal Patrons
Individuals who reside in areas where no library service exists may purchase an individual borrower’s card
from the North Madison County Public Library System for an annual charge of $65.
The library reserves the right to deny full or partial service to any individual who can not provide proof of
address, has an outstanding fine/fee balance, or who fails to comply with the general and specific rules of
the North Madison County Public Library System as outlined in the NMCPLS Circulation Policy and
Evergreen Indiana Circulation Policies and Procedures.

APPLICATION PROCEDURES

Adult Card
Adult patrons can be issued a borrower’s card when an accepted current photo ID with current address is
provided. If the address is not correct on the photo ID, provide an accepted proof of residency. Patrons
applying for library borrowing privileges must complete and sign a library application card. Resident,
reciprocal, non-resident, outreach and PLAC are different types of cards that can be issued according to the
patron’s address.

Card for Minors
Patrons under the age of 18 years old can be issued a borrower’s card when parent or guardian has provided
an accepted current photo ID with current address. If the address is not correct on the photo ID, accepted
proof of residency can be provided and holds an adult borrower’s card in good standing. Resident,
reciprocal, and non-resident student cards are three different types of cards that can be issued according to
the address of the parent or guardian. Parents will be required to sign the completed application card in the
presence of the librarian. By his/her signature on the child’s application card, the parent or guardian also
agrees to be financially responsible for any library and attorney debts incurred by that child.

Non-Resident Student Card
In accordance with IC 36-12-2-25 (d), the non-resident student card can be issued to a student that is not a
resident of the library district and is enrolled in Elwood Community School Corporation, Frankton-Lapel
Community Schools, or Madison-Grant United School Corporation. Student must be only holder of the card
when checking out materials. Non-resident students will receive an Evergreen Indiana reciprocal
borrower’s card valid for a period of 1 year.
In accordance with IC 36-12-2-25 (e), the non-resident student card can be issued to a student enrolled in a
nonpublic school that is located at least in part in the library district.
If the parent wants to check out materials for their personal use, the purchase of a non-resident card will be
required.

Teacher Card
Teachers employed by the Elwood Community Schools, Frankton Schools, the Madison-Grant H.S./Middle
School and Summitville Elementary School who are not residents of the North Madison County Public
Library District may apply for the Teacher Card.
Teachers applying for the library borrowing privileges must complete and sign a library application card,
provide a valid driver’s license with current address and current school identification. In addition to listing
the home address, the applicant should list the school address and phone number on the application.
Teachers shall assume responsibility for fees accrued on their classroom card for any loss or damage to
library materials. The Teacher Card will be issued for twelve months. Application may be made beginning
August 1st of one school year and expires on July 31st of the following year. A reciprocal borrower’s
Evergreen Indiana Library card will be issued allowing the teacher access materials at each of the NMCPLS
branches.

Public Library Access Card - PLAC
The PLAC program permits an individual to purchase a card which allows them to borrow materials
directly from any public library in Indiana. These cards are good for one year only and must be presented to
our library in order to qualify for an Evergreen Indiana resident borrower’s card. The holder of a Public
Library Access Card must complete a library application card and provide an accepted current photo ID and
proof of address as outlined above and have their home library good standing status verified before a
resident card, good for the term of the Public Library Access Card, will be issued. The North Madison
County Public Library System will not require patrons under the age of 18 to have a Public Library Access
Card; parents may check out materials for children using their own card.

Madison County Residents
Evergreen Indiana libraries located in Madison County are currently, NMCPLS and Alexandria-Monroe
Public Library. Evergreen Indiana patrons can use their resident card at other Evergreen Indiana Libraries;
therefore, residents living in Monroe Township with a resident card from Alexandria-Monroe Public
Library can borrow items from NMCPLS. Patrons of NMCPLS can borrow items from Alexandria-Monroe
Public Library.

Pendleton Community Public Library and NMCPLS are listed on the Statewide Reciprocal Borrowing List.
Residents living in Fall Creek, Green, or Adams Townships with a borrower’s card from Pendleton
Community Public Library may request a reciprocal borrower’s card from NMCPLS by providing an
accepted current photo ID with current address. If the address is not correct on the photo ID, accepted proof
of residency can be provided. NMCPLS patrons may contact Pendleton Community Public Library to
request a reciprocal borrower’s card to use their resources.

Residents of Jackson and Richland Townships do not pay library taxes and are not eligible for reciprocal
borrowing unless a non-resident card is purchased from a library.

Residents of Stony Creek, Anderson and Union Townships with a borrower’s card from Anderson Public
Library or the Lapel branch must purchase a PLAC card to obtain an Evergreen Indiana Resident card from
NMCPLS. NMCPLS resident patrons must also purchase a PLAC card to use resources at the Anderson
Public Library and the Lapel branch.

HANDICAPPED ACCESSIBILITY
The Library will make every effort to remove any barriers that tend to deny access to its facilities and
services. While the Board of Trustees and the library staff are continually monitoring the library and its
services to remove unnecessary barriers, customers are encouraged to notify the Library when they
encounter barriers that hinder their use and enjoyment of the facilities and services so that we may work
towards removing them.
If you have questions or concerns regarding handicapped access to our facilities, the Board of Trustees has
designated the library director as the ADA Contact Person.

Revised: April 2011, June 2014, October 2014, August 2024, September 2024

As an educational and cultural institution, the North Madison County Public Library System welcomes exhibits
and displays of interest, information and enlightenment to the community. All attempts will be made to keep
items safe while on display; however, the Library assumes no responsibility for the preservation or protection,
and no liability for possible damage or theft of any item displayed or exhibited. All items placed in the Library
are there at the owner's risk.

Displays will be assigned on a first-come, first-served basis; however, priorities may be made for library-related
or seasonal events, and an effort is made to maintain a balance between variety and subject matter. Exhibits or
displays cannot promote any one commercial, political, or doctrinal viewpoint. Displays of a religious nature
will not be accepted.

Areas available to the public for displays and exhibits are the locked glass exhibit case(s) and other areas of the
Library at the discretion of the manager or Director.

A release must be signed by the exhibitor before any object
can be displayed in the library. An example of the release follows:
North Madison County Public Library System Display and Exhibit Release
I, the undersigned, hereby lend the following works of art or other material to NMCPLS for exhibit purposes
only. In consideration of the privilege of exhibiting them in the Library, I hereby release said Library from
responsibility for loss, damage, or destruction while they are in the possession of the Library.
Name of Organization or Person __________________________________________________
Purpose and nature of display____________________________________________________
____________________________________________________________________________
Type of Items_________________________________________________________________
Date requested for display _______________ at
Elwood __________ Frankton _________ Summitville _________
Signature__________________________________Date________________
Address__________________________________Telephone_____________
Approved by: Adult or Youth Services Manager or Branch Manager
Signature__________________________________Date________________
Adopted February 2009
Revised 11/12/2012

The North Madison County Public Library System circulates items in a Library of Things (LoT, or Things)  collection. The intention of the LoT is to provide non-traditional library items to deliver innovative library  resources. Patrons who borrow a Thing agree to abide by the Library of Things lending guidelines below. 

To ensure the availability of Things, the following parameters have been adopted.  

Things are loaned to patrons within the following parameters:  

• You must be a cardholding member of the North Madison County Public Library System.  • You must be at least 18 years old to check out a Thing.  

• We must have a valid method of contacting you (text or voicemail) while the Thing is checked out to  you.  

• Things may be checked out by any patron with an account clear of fines and fees.  • Things may be checked out for seven days.  

• Things may be placed on hold.  

• Things may be renewed one time, provided there are no holds.  

• A signed waiver must be on file for the borrower in order to proceed with item checkout. • If the Thing is 28 days overdue, the borrower will be billed for replacement costs. Borrower may also  be charged for reasonable repair or replacement costs associated with damage or loss of Things and/or  peripherals due to neglect or abuse. 

• If circumstances warrant, the library reserves the right to suspend borrowing privileges to any  individual.  

• A $10 fee will be charged for Things returned in the book drop. 

• A $10 one-time cleaning fee may be assessed for items not returned in the same condition in which  they were issued. 

The borrower agrees that failure to comply with any of these rules and guidelines may result in the loss of  borrowing privileges. 

Liability Waver 

1. The borrower agrees to the aforementioned lending policy. 

2. The borrower agrees they can and will use the item in a safe and proper manner, and to read any and all included manuals or special instructions. The borrower agrees to always keep the item within their possession,  and to practice all safety guidelines. 

3. I do hereby for myself, on behalf of my successors and assigns, waive any and all claims against the North  Madison County Public Library System, its officers, agents, and employees, for any death or injury of any  nature that may occur in my borrowing, transporting, using, or returning the item borrowed. BORROWER ASSUMES ALL RISK OF ANY AND ALL DAMAGES, OF EVERY NATURE WHATSOEVER, WHICH MAY BE INCURRED BY THE BORROWER FROM THE USE OF THE BORROWED ITEM, AND BORROWER SHALL HOLD  NMCPLS HARMLESS THEREON. 

_____________________________________________________________________________________ Print Name, Signature, Date

A. Purpose of policy 

The Board of Trustees of the North Madison County Public Library System sets  forth policies for the overall operation and service of the Library. Recognizing  the pluralistic nature of the local community, the Board provides this Selection  Policy to guide the librarians in their selection responsibilities, and to inform the  public of the principles upon which selection of library materials is made.   

B. Responsibility for Selection 

Within the frame work of the materials selection policy, the Board of Trustees  delegates to the Director the ultimate responsibility of selecting library materials.  The Director may in turn delegate selection responsibility to the academically  prepared and professionally trained staff. The general public and staff members  may also recommend materials for consideration. 

 C. Principles of Selection 

1. Books and other materials selected shall be chosen for values of interest,  information and recreation to the people of the community. 

2. The Library shall be selective because of the volume published in many fields  and aim for areas which reflect community needs and demands and are  consonant with its objectives as a public library. It acquires materials which: a. interpret, document and illuminate the past 

b. represent various contemporary points of view reflecting current  conditions, trends and controversies, international, national and local c. foster a knowledge of self and an understanding of others. 

d. Provide aesthetic appreciation and stimulate the imagination 

e. Advance the individual’s capacity for understanding the world in  which he lives 

f. Contribute to the enjoyment of life 

g. Supplement the reference, research and recreational needs of  

borrowers of all ages 

3. Some criteria of particular importance in selecting materials are: a. authority 

b. the authors literary standing 

c. documentation used 

d. accuracy 

e. subject content 

f. comparative scarcity of published material 

g. social relevance of the theme 

h. readability 

i. literary merit 

j. effectiveness of presentation

k. current demand 

l. importance of subject matter to the collection 

m. possible future research value 

n. local interest in the author or subject 

o. physical format, limitation of use 

p. specialized format (handicapped, e.g.) 

q. cost 

r. availability in other libraries 

s. inclusion of title in bibliographies and reviews. 

4. Judgment for selection made on the material as a whole, and not on some  passage, page, scene or other part alone. 

5. In fields which the local library cannot develop extensively, the aim is to  acquire basic materials by which readers may gain basic information and  prepare for use of the larger or specialized collections of other libraries. 

6. A new acquisition shall be measure against other materials available to  determine which selection seems wisest in view of the Library’s needs, space  and available funds. Consideration is given to materials which may be of  interest to a few patrons as well as those of interest to many. 

7. The Library does not attempt to acquire textbooks and other curriculum  related materials or professionally and technically oriented resources except as  such materials also serve the general public. 

8. The Library acknowledges a particular interest in local and state history and  the works of local authors. The library will however, apply the same  standards of selection to the works of the local authors as it does to other  library materials. 

9. Through its Branch Libraries the North Madison County Public Library  System makes library materials accessible to people in all sections of the  library’s service area. These collections cannot duplicate the Main Elwood  Library’s collections completely. Within the budget and space, these ancillary  collections provide for local interests and needs by a balance in the selection  of educational, recreational, vocational, and home interest materials. 

10. The North Madison County Public Library system recognizes its  responsibility to young adults. The use of books is seen as an assist in their  development toward adulthood, by awakening new reading interests, by  furthering a taste for good literature, by providing an opportunity to explore  new ideas, by contributing to their personal and intellectual growth. 

11. Selection of juvenile materials is based on the criteria listed in section 3.  Diversified backgrounds, tastes, interest and abilities are acknowledged. The  use of such material by children is the responsibility of their parents or legal  guardians. 

The Library’s objectives in serving children are to: 

a. help children widen their interest and extend their horizons b. stimulate and help satisfy their curiosity 

c. aid them in increasing their knowledge and understanding of their  immediate and larger world with its varied peoples and cultures

d. help each child realize his own identity as a person of worth 

e. help children discover reading is fun. 

12. The Board of Trustees delegates to the Director the ultimate responsibility of  withdrawing materials. Regularly the Library re-evaluates its collection and  withdraws materials because they are out-dated, badly worn, rarely used by  the public or inconsistent with selection criteria. Withdrawn materials may be  made available for public sale. 

13. The library welcomes gifts, but accepts them with the understanding that it  has the right to handle or dispose of them in the best interest of the institution.  Such material may be added to the collection provided that it meets the  Library’s standard of section. 

14. The Library’s Board of Trustees believes that anyone is free to reject for  him/herself library materials of which he/she does not approve; however,  he/she does not have the right to restrict the freedom of others to use these  materials. No book or other library materials shall be excluded because of the  race, sex, nationality or the political, religious or social views of the author. 

15. The Library administration provides procedures for public comment on  library materials. (see attached PATRON’S COMMENT ON LIBRARY  MATERIALS). 

BOOK COMPLAINT PROCEDURES 

1. The patron must be an active NMCPLS library patron living or owning property  within our service area. 

2. Patron complains about a book ( or other materials). 

3. Employee explains that books are selected according to criteria specified in the  Book Selection Policy. 

4. If patron persists, employee should at this point refer the matter to the Department  head. 

5. The Department head should explain to patron that it is our policy to allow  individuals to accept or reject materials for themselves but not to impose their  judgment upon others. 

If the objection is that children will have access to inappropriate material, explain  that the responsibility for screening what children read is the parents’, not the  library’s. 

6. If patron still persists, offer him a copy of our Materials Selection Policy and a  patron’s Comment form explaining the form should be completed by hand in  order to proceed further with the matter. Explain that this aids the librarian in  understanding the specifics of the complaint and in reviewing the material in  question. 

7. The Department Head will, upon receiving a comment form, decide whether or  not to proceed further with the complaint. For example, if the form is only  partially completed, or hastily done, etc., the Department Head may simply file it  away until and unless the patron complains further. If it is a thoughtful, complete 

comment, the Department Head should review the work in question to be sure it  does comply with our selection criteria. 

8. The Department Head will advise the Director of the action taken, whether filed  away or followed up. 

9. If the patron follows up on the action taken and disagrees with it, he should then  be referred to the Director. 

March 2003 

Reviewed 12/11/2023 

Update 1/8/2024

PATRON’S COMMENT ON LIBRARY MATERIALS 

Type of material (book, periodical, other) ____________________________________ Author _________________________________________________________________ Title____________________________________________________________________ Publisher and date of publication ___________________________________________ Patron Name ____________________________________________________________ Patron Address__________________________________________________________ 

Do you represent: 

____________An Organization? (Name) _____________________________________ ____________Other group? (Name)_________________________________________ Have you read the entire work? _________If not, which parts? __________________ What do you see as its theme or purpose? 

What do you find of value in the work? 

What do you find objectionable about the work? (Please cite specific pages) What do you think might result from reading this material? 

Are there other titles on this subject that you would suggest for the library? If so, Please list title and author. 

Comments: 

Signature Date 

NORTH MADISON COUNTY PUBLIC LIBRARY SYSTEM 

Comment form Adopted 10/91

I. ACCESS: 

A. The room designated as the “meeting room” in the Elwood Public Library facility may be  reserved for use by educational, civic, cultural, political and governmental entities. B. All meetings shall be open and free of charge to any person residing in Pipecreek, Duck Creek,  Boone, Van Buren and Lafayette townships. 

C. Library functions take precedence over all other usage. 

D. Children’s groups are permitted use of the room provided they are supervised by one or more  adult sponsors AT ALL TIMES. 

E. When adults using meeting room facilities are accompanied by their children, those children  should have adult supervision other than library personnel at all times. 

II. RESTRICTIONS: 

A. No more than 49 persons are to occupy the room at any given time. 

B. This room is not available for any meetings of religious or sectarian groups for the purpose of  promoting or advancing the beliefs of their members. 

C. This room is not available for any meetings or public announcements sponsored by individual  candidates for local, state, or federal office.  

D. This room is available for the benefit of private individual or commercial concerns upon  Director’s approval. 

E. Individuals or groups wishing to conduct fund-raising activities for the community or other  purposes must receive prior permission from the Director. 

F. No activity shall be permitted which shall in any manner be potentially or directly destructive to  library property or potentially or directly disruptive to the function of the library. 

G. When permission to meet in the library is given, it does not in any way constitute an  endorsement of the group’s policies, beliefs, or activities. 

H. The library does not accept reservations for a series of meetings that would designate the library  as the regular meeting place for any organization. Reservations will be taken no more than 30  days in advance. 

I. Smoking is prohibited. 

J. Alcoholic beverages are prohibited. 

K. Playground type equipment including an inflatable bouncer is not allowed inside or outside of  the building. 

L. The library director is authorized to deny permission for use of the library meeting room to any  group that is disorderly or violates these regulations. 

III. RESERVATIONS: 

A. Reservations are made on a first come, first served basis (except as noted in II H). B. The meeting room can be reserved for the following days of the week: Monday through  Saturday. 

C. Groups should complete the attached Meeting Room Reservation Form, leaving it and their  $30.00 deposit with staff at the front desk.  

D. The library should be notified as soon as possible in the event a meeting is canceled by the group  for which the room is reserved. 

E. The library reserves the right to cancel reservations for the meeting room at any time. Every  effort will be made to give as much notice as possible to the individual(s) listed on the  reservation form.

IV. RESPONSIBILTIES: 

A. The building is to be kept locked at all times after regular hours of operation. Therefore, when  using the meeting room after the rest of the library is closed, the person signing this agreement  will be held responsible for: 

1) Signing a key agreement assuming a $25.00 fee or replacement costs for a lost key. 2) Getting a key for the exterior entrance not more than 24 hours prior to the meeting. 3) Returning the key to library management within 24 hours after meeting room use. 4) Making sure all doors and windows are securely shut and locked upon vacating the  facility. 

B. The library assumes no liability for any contagion, loss or damage arising from the use of the  meeting room by the applicant, affiliated group members and guests. 

C. Groups are responsible for providing all supplies necessary to conduct planned activities. Audio visual (AV) equipment may be requested when reserving the meeting room, but must be  requested no less than one library business day in advance of meeting room use. 

D. Library facilities include meeting room, tables, chairs, and access to kitchen and restroom.  Facilities must be left in the same condition in which they were found or deposit will be  forfeited. Attached is a checklist for users. Please make sure all items on the checklist have  been reviewed. This is the same checklist that will be used by library staff members to inspect  the meeting room after each usage.  

E. Any damage should be reported promptly. Damages or charges in excess of the amount of the  deposit will be billed to the person who signed the reservation form. Notification of the damage  and charges will be given to user within three working days. Compensation at replacement cost,  labor cost, or both must be made within 30 days. The full amount must be paid before another  request will be granted for the affiliated group. 

F. Deposit must be retrieved within 10 business days following use of the meeting room, or it will  be considered a donation to the library. Deposit will be released only to the person who signed  the original reservation form. 

G. Equipment available for use is as follows: 

• Overhead projector 

• Slide projector 

• Smart TV 

• Projector for large screen computer projection 

V. SUPERVISED VISITATIONS 

A. Due to limited meeting spaces within the community and the library to hold supervised  visitations, the meeting room can be used for this purpose if not already in use or reserved. B. Reservations are encouraged no more than 30 days in advance. 

C. Parents and/or visitation facilitators are required to complete the Meeting Room Reservation  Form and to follow all rules and regulations of this policy. 

D. Supervised visits are allowed only during normal operating hours. 

E. A deposit is not required. 

F. If the rules and regulations are not followed, the library reserves the right to require a deposit or deny future use of the meeting room. 

I. ACCESS: 

A. The room designated as the “meeting room” in the Frankton Community Library  facility may be reserved for use by educational, civic, cultural, and governmental  entities. 

B. All meetings shall be open and free of charge to any person residing in Pipe creek,  Duck Creek, Boone, Van Buren and Lafayette townships. 

C. Library functions take precedence over all other usage. 

D. Children’s groups are permitted use of the room provided one or more adult  sponsors supervise them AT ALL TIMES. 

E. When adults using meeting room facilities are accompanied by their children,  those children should have adult supervision other than library personnel at all  times. 

II. RESTRICTIONS: 

A. No more than 30 persons at to occupy the room at any given time. 

B. The meeting room is not available for any meetings of religious or sectarian  groups for the purpose of promoting or advancing the beliefs of their members. C. The meeting room is not available for any meetings or public announcements  sponsored by individual candidates for local, state or federal office. 

D. The meeting room is not available for the benefit of private individual or  commercial concerns. 

E. Individuals or groups wishing to conduct fund-raising activities for the  community or other purposes must receive prior permission from the Director. F. No activity shall be permitted, which shall in any manner be potentially or  directly destructive to library property or potentially or directly disruptive to the  function of the library. 

G. When permission to meet in the library is given, it does not in any way constitute  an endorsement of the group’s policies, beliefs, or activities. 

H. The library does not accept reservations for a series of meetings that would  designate the library as the regular meeting place for any organization.  Reservations will be taken no more than 30 days in advance. 

I. Smoking, alcoholic beverages, illegal substances, candles and other fire lit  materials are prohibited. 

J. Cooking/baking/grilling facilities are not available and not allowed. All food  products used for the meeting are to be prepared offsite. 

K. Playground type equipment including an inflatable bouncer is not allowed inside  or outside of the building. 

L. The Library director is authorized to deny permission for use of the library  meeting room to any group that is disorderly or violates these regulations.

III. RESERVATIONS: 

A. Reservations are made on a first come, first served basis. 

B. The meeting room can be reserved for the following days of the week: Monday  through Saturday. 

C. Groups should complete the attached Meeting Room Reservation Form, leaving it  and a $30.00 deposit with staff at the front desk. 

D. The library should be notified as soon as possible in the event the group for which  the room is reserved cancels a meeting. 

E. The library reserves the right to cancel reservations for the meeting room at any  time. Every effort will be made to give as much notice as possible to the  individual(s) listed on the reservation form. 

IV. RESPONSIBILITIES: 

A. The building is to be kept locked at all times after regular hours of operation.  Therefore, when using the meeting room after the rest of the library is closed, the  person signing this agreement will be held responsible for: 

• Getting a key for the exterior entrance not more than 24 hours prior to  the meeting. 

• Returning tables and chairs to their original location. 

• Leaving the key in the book drop upon vacating the facility 

• Making sure all doors and windows are securely shut and locked upon  vacating the facility. 

B. The library assumes no liability for any loss or damage arising from the use of the  meeting room by the applicant, affiliated group members and guests. 

C. Groups are responsible for providing all supplies necessary to conduct planned  activities.  

D. Library facilities included meeting room, tables, chairs, and access to kitchen and  restroom. Facilities must be left in the same condition in which they were found  or deposit will be forfeited. Attached is a checklist for users. Please make sure  all items on the checklist have been reviewed. This is the same checklist that will  be used by library staff members to inspect the meeting room after each usage. 

E. Any damage should be reported promptly. Damages or charges in excess of the  amount of the deposit will be billed to the person who signed the reservation  form. Notification of the damage and charges will be given to user within three  working days. Compensation at replacement cost, labor cost, or both must be  made within 30 days. The full amount must be paid before another request will  be granted for the affiliated group. 

F. Deposit must be retrieved within 10 business days following use of the meeting  room, or it will be considered a donation to the library. Deposit will be released  only to the person who signed the original reservation form. 

G. Equipment available for use is as follows: 

• VCR, DVD player, digital projector, and smart TV. 

Revised November 2006 

Revised November 12, 2018 

Revised: May 13, 2024

I. ACCESS: 

A. The room designated as the “meeting room” and the outside area  designated as the “covered patio” at the Ralph E. Hazelbaker Library  facility may be reserved for use by educational, civic, cultural, and  governmental entities. 

B. All meetings shall be open and free of charge to any person residing in  Pipe creek, Duck Creek, Boone, Van Buren and Lafayette townships. C. Library functions take precedence over all other usage. 

D. Children’s groups are permitted use of the meeting room and covered  patio provided one or more adult sponsors supervise them AT ALL  TIMES. 

E. When adults using meeting room facilities or covered patio are  accompanied by their children, those children should have adult  

supervision other than library personnel at all times. 

II. RESTRICTIONS: 

A. No more than 35 persons are to occupy the meeting room at any given  time. 

B. Groups of no more than 50 people can reserve the covered patio. C. The meeting room and covered patio are not available for any meetings of  religious or sectarian groups for the purpose of promoting or advancing  the beliefs of their members. 

D. The meeting room and covered patio are not available for any meetings or  public announcements sponsored by individual candidates for local, state,  or federal office. 

E. The meeting room and covered patio are not available for the benefit of  private individual or commercial concerns. 

F. Individuals or groups wishing to conduct fund-raising activities for the  community or other purposes must receive prior permission from the  Director. 

G. No activity shall be permitted, which shall in any manner be potentially or  directly destructive to library property or potentially or directly disruptive  to the function of the library. 

H. When permission to meet at the library is given, it does not in any way  constitute an endorsement of the group’s policies, beliefs, or activities. I. The library does not accept reservations for a series of meetings that  would designate the library as the regular meeting place for any  

organization. Reservations will be taken no more than 30 days in advance. J. Smoking, alcoholic beverages, illegal substances, candles, and other fire  lit materials are prohibited. 

K. Cooking/baking/grilling facilities are not available and not allowed. All  food products used for the meeting are to be prepared offsite. 

L. Playground type equipment including an inflatable bouncer is not allowed  inside or outside of the building.

M. The Library director is authorized to deny permission for use of the library  meeting room and covered patio to any group that is disorderly or violates  these regulations. 

III. RESERVATIONS: 

A. Reservations are made on a first come, first served basis. 

B. The meeting room can be reserved for the following days of the week:  Monday through Saturday. 

C. The covered patio can be reserved for anytime between 9:30 am to 7 pm Monday through Saturday. 

D. Groups should complete the attached Meeting Room and Covered Patio Reservations Form, leaving it and a $30.00 deposit with staff at the front  desk. 

E. The library should be notified as soon as possible in the event the group  for which the room is reserved cancels a meeting. 

F. The Library reserves the right to cancel reservations for the meeting room  at any time. Every effort will be made to give as much notice as possible  to the individual(s) listed on the reservation form. 

IV. RESPONSIBILITIES: 

A. The building is to be kept locked at all times after regular hours of  operation. Therefore, when using the meeting room or covered patio after  the rest of the library is closed, the person signing this agreement will be  held responsible for: 

• Getting a key for the exterior entrance not more than 24 hours  prior to the meeting for meeting room and covered patio  

reservations. 

• Returning tables and folding chairs to their original location. 

• Leaving the key in the book drop upon vacating the facility. 

• Making sure all doors and windows are securely shut and locked  upon vacating the facility. 

B. The library assumes no liability for any loss or damage arising from the  use of the meeting room or covered patio by the applicant, affiliated group  members and guests. 

C. Groups are responsible for providing all supplies necessary to conduct  planned activities.  

D. Library facilities include meeting room, covered patio, tables, chairs, and  access to kitchen and restroom. Facilities must be left in the same  condition in which they were found or deposit will be forfeited. Attached  is a checklist for users. Please make sure all items on the checklist have  been reviewed. This is the same checklist that will be used by library staff  members to inspect the meeting room after each usage. 

E. Any damage should be reported promptly. Damages or charges in excess  of the amount of the deposit will be billed to the person who signed the  reservation form. Notification of the damage and charges will be given to  user within three working days. Compensation at replacement cost, labor  cost, or both must be made within 30 days. The full amount must be paid  before another request will be granted for the affiliated group.

F. Deposit must be retrieved within 10 business days following use of the  meeting room or covered patio, or it will be considered a donation to the  library. Deposit will be released only to the person who signed the  original reservation form. 

G. Equipment available for use is as follows: 

• VCR, DVD player, digital projector, and smart TV for meeting  room use only. 

Revised: January 2006 

Revised: November 12, 2018 

Revised: May 13, 2024

Policy Statement 

The purpose of all the library facilities of the North Madison County Public Library System is to  provide materials, programs, and services in a welcoming environment that is safe, enjoyable, and conducive to comfortable library use. The Library will make every effort to remove any barriers  that tend to deny access to its facilities and services. While the Board of Trustees and the library staff are  continually monitoring the library and its services to remove unnecessary barriers, customers are encouraged  to notify the Library when they encounter barriers that hinder their use and enjoyment of the facilities and  services so that we may work towards removing them. If you have questions or concerns regarding  handicapped access to our facilities, the Board of Trustees has designated the library director as the ADA  Contact Person. All individuals who make use of the library are expected to comply with the  following standards of behavior which will assist the library to meet the above purpose. 

Guidelines: Behaviors with Progressive Consequences 

Instances of irresponsible use of the library and its facilities with examples: 

1. Producing excessive noise or behaving in a disruptive manner creating a nuisance or threatening the personal safety of patrons and/or staff. Examples are: 

a. Loud talking, singing, playing a musical instrument or other electronic device in quiet  areas of the library. 

b. Skateboarding, rollerblading, running, or groups gathering around a single computer. 2. Any violations of the Public Access Computer Policy that are not illegal. 

3. Consuming alcohol, or tobacco products, including electronic vapor cigarettes, in any inside  public area, including restrooms. As of July 1, 2012, Indiana State Law (IC 7.1-5-12) prohibits  smoking within 8 feet of any public entrance to a public place or place of employment. Eating  except in designated areas. Non-alcoholic beverages in containers designed to prevent spills are  permitted in all areas of the library except at computer workstations. 

4. Excessive sleeping and camping are prohibited. For purposes of this policy, “camping” includes: 

• sleeping for an extended period (not including incidental napping), lying down and sleeping  on a couch, bench, floor or other surface, with or without one’s belongings. 

• Excessive use of seating or space that interferes with services the library offers. • Using the bathrooms for bathing, showering or for more than casual grooming • Use of bedrolls, blankets, and other such covering; storing personal belongings; carrying on  

cooking activities; and other similar behavior that amounts to using the seating or space as a  temporary shelter or living quarters. Whether a given use constitutes “camping” will be  determined based on the facts and circumstances of specific situations. 

5. Soliciting donations of money or anything of value; selling materials or services. (Examples:  Panhandling, etc.) Patrons are expected to have an appropriate form of payment for library  charges and other purchases. Soliciting to use an employee’s personal debit/credit card to  purchase items is not allowed. 

6. Shirts, pants, and shoes are required for health and safety reasons and must be worn at all times  inside the library and on library property.

1 

7. During an epidemic or pandemic not following health safety protocols such as wearing a mask. 

The behaviors identified above are considered to be unacceptable patron conduct and will result in  appropriate discretionary responses from library staff according to the following progressive criteria: 

1. Ask patron to cease behavior. 

2. Repeat request to cease behavior and communicate that this correction is a warning of expulsion,  if behavior continues. 

3. Ask patron to leave facility or call security/police if patron refuses to comply. The staff member  involved will document the occurrence and any action on the Incident Report form. The patron  will not be allowed in the library for one full business day beginning the day after the incident. 

4. If there is a second offense, the patron will not be allowed in the library for one week starting  with the business day after the incident. The staff member will document any action on the  Incident Report form and report it to their direct supervisor. If the patron is under 18 years of  age, the parent/guardian will be contacted by phone or mail by the Department/Branch Manager.  For patrons over the age of 18 a letter will be sent to the last known address with a copy of this  policy and a date of return. 

5. If there is a third offense, the patron will not be allowed in the library for six months starting  with the business day after the incident. The staff member will document any action on the  Incident Report form and report it to their direct supervisor. If the patron is under 18 years of  age, the director will contact the parent/guardian by phone, if possible, to discuss the issue and a  letter will be sent to the last known address with a copy of this policy and a return date. The  parent/guardian will need to accompany their child after the six months ban to reinstate  privileges. If the patron is over 18, a letter will be sent to the last known address with a copy of  this policy and a date of return. 

Zero Tolerance Behaviors 

Criminal behavior will result in immediate expulsion from the library and is considered a zero tolerance  behavior. The Library Director will be informed immediately and will send a letter to the offending  patron detailing the length of the expulsion if the patron’s name and address are known. If the offender  is under the age of 18, the letter will be sent to the parent or guardian. Upon request the Library Director  will meet with the offender and parent or guardian, if the offender is under the age of 18, to discuss the  consequences of the behavior. The offender may contact the Library Director via work e-mail or phone  call to appeal the expulsion. If legal action is required, the patron will be banned until legal action is  complete. 

Any patron banned from the library six months or more may appeal to the NMCPLS Library Board of  Trustees for a potential reduction in time away from the library. The appeal will be scheduled for the  next public meeting of the NMCPLS Library Board of Trustees. 

Adopted 12/08/2008 

Revised 11/14/2011, 08/13/2012, 03/11/2013, 08/11/2014, 04/20/2015, 08/10/2020, 06/13/2022,  8/14/2023, 10/09/2023, 8/12/2024

Access to electronic information via the World Wide Web is complementary to the mission of the North  Madison County Public Library System (hereafter identified as NMCPLS). Electronic information can  satisfy the research and informational needs of NMCPLS users, and access to the Internet provides an  unlimited resource of knowledge contained in libraries, databases, and other information resources  around the world. 

No one owns the Internet and therefore it cannot be legally controlled in its content or information. The  NMCPLS Board of Trustees and the library staff are not responsible for the information that is  accessed/obtained while using library equipment. In offering the Internet to the community, library staff  cannot control websites, which often change unpredictably and rapidly. Therefore, library users access  and use the Internet at their own risk. Users are hereby notified that they, not NMCPLS, are responsible  for the websites they reach on the Internet. 

The library strongly recommends that users of the Internet not reveal their personal address, telephone  number, credit card number, bank account number, social security number or any other financial or  personal information. The library can assume no liability for the performance or quality of any products  purchased over the Internet and cannot guarantee the confidentiality of personal and credit card  information transmitted over the Internet. Patrons are expected to have an appropriate form of payment  for purchases made on the public computers. Soliciting to use an employee’s personal debit/credit card  to purchase items is not allowed. 

Failure to abide by the Internet Use policy may result in the loss of Internet and/or NMCPLS library  privileges. Continued violation of the situations listed below will result in suspension of all library  privileges: 

• Violation of computer security system. 

• Violation of another user’s privacy. 

• Use of the internet for unlawful, indecent, or malicious activities, including 

display of sexually explicit graphics 

• Misrepresentation of the library or the identity of oneself. 

• Use of abusive or objectionable language and the display or transmission of  profane, abusive, or threatening language. 

• Engaging in harassing behavior, such as sending or posting slanderous, libelous, obscene, or threatening messages, and other activities that could cause 

congestion and disruption of networks and systems. 

• Violating any local, state, or federal statue. 

• Downloading and/or installing software to the hard drive of any library computer. 

The Board of Trustees of NMCPLS reserves the right to: 

• Implement a fee structure in accordance with use of the Internet and to 

change the fees as necessary. There is a charge for printouts, as outlined in the Service Fees. • Use a software program to filter the use of the Internet according to the mission, collection  policies, and community/legal standards with regard to obscenity on any or all computers. 

Federal Law requires all public libraries that receive funding from grants, USF, and other sources  to filter the Internet by July 2002. Management may disable the blocking or filtering measure  during use by an adult to enable access for bona fide research or other lawful purposes. 

• A computer card may be issued to those who live outside the library district. It allows the user  computer access for one year (this does not allow material checkout). If a person is a visitor to  the library, they may use the NMCPLS guest pass.  

• Patrons recently moving to one of our 5 townships upon presenting an unexpired photo ID may  be issued a computer courtesy card for 30 days to allow use of the library’s computers until  accepted forms of ID and residency are available unless the patron already has an Evergreen  account. 

• Limit the amount of time workstations may be used in order to make equipment available to  other library users. Patrons will begin with 3 hour time limit and may request more if needed. If  the computers are full after your time limit, you must relinquish your computer to the waiting  patrons. Patrons that use only a portion of their original hour can return later that same day to  finish their time. 

• Modify this policy at any time. 

As in the use of all other NMCPLSs materials, children’s access to the Internet is the sole responsibility  of the child’s parent or guardian. Parents of children who are under 18 years old must monitor their  children’s use of the Internet just as they monitor the use of NMCPLS’s video collection. Parents and  children are encouraged to read/view and discuss the resources that NMCPLS has available regarding  safe and appropriate use of the Internet by minors. No child under 18 will be allowed to use the Internet  without a signed consent form on file. 

Presently, it is not possible to use the same selection criteria, which are used for other Library materials.  Therefore, NMCPLS assumes no responsibility for the accuracy, quality, or quantity of any information,  or the site where that information is obtained. The library does prohibit accessing obscene material and  intentionally leaving it for others to view. 

The computers designated for children at each branch are only to be used by children under the age of  18. Adults should only use these computers in a supervisory capacity. Children wishing to access  Internet resources on these computers need a signed Internet Permission form on file.  

The NMCPLS makes no guarantees, either expressed or implied, in respect to any equipment, programs,  or other materials, their performance, or fitness for any particular purpose. Materials and equipment are  provided for use “as is.” The entire risk as to the quality and performance of computer equipment,  programs, and documentation is with the user. In no event shall the library be liable for actual,  incidental, or consequential damages in connection with or arising from the use of any equipment,  programs, or other library materials. Failure to abide by the Public Access Computer Policy may result  in the loss of Internet and/or NMCPLS library privileges. Refer to the Patron Behavior Policy for more  information. 

Adopted 4/12/03 

Reviewed & Amended 08/31/2006 

Reviewed 06/11/2007 

Reviewed & Amended 05/12/2008 

Reviewed 06/10/2009 

Amended 07/22/2009, 10/12/2009

Reviewed & Amended 05/10/2010, 05/09/2011 Reviewed 06/11/2012, 05/13/2013 

Reviewed & Amended 05/12/2014, 05/18/2015, 05/16/2016 Reviewed 05/08/2017 

Reviewed and Amended 05/14/2018 

Reviewed and Amended 05/13/2019 

Reviewed and Amended 07/13/2020 

Amended 08/10/2020 

Reviewed 06/13/2021 

Reviewed 6/13/2022 

Reviewed 5/8/2023 

Amended 10/9/2023 

Reviewed & Amended 5/13/2024 

Reviewed & Amended 5/12/2025

The Elwood Public Library offers free of charge a small room for individuals or groups  of 6 or less. Use of this room is on a first come first serve basis and can be reserved up to  30 days in advance. The room is available during open hours. 

To ensure use of the Library is enjoyable and comfortable for all patrons, use of the  seminar room will follow the Library’s Patron Behavior Policy. This list is only an  excerpt of unacceptable behaviors while using this room. 

1. Producing excessive noise. 

2. Behaving in a disorderly or disruptive manner which is not conducive to  comfortable library use or a manner which threatens personal safety of patrons  and/or staff. 

3. Consuming food, beverages, narcotics, alcohol, or tobacco products, including  electronic vapor cigarettes, in any inside public area, including restrooms. 4. Soliciting donations of money or anything of value; selling materials or services.  (Examples: Panhandling, etc.) 

5. Inappropriate attire includes but is not limited to bare feet/torso. 

Fifteen minutes before closing, a staff member will remind the individual or group that  the Library will be closing shortly. At closing time the individual or group will be  expected to leave the room promptly. A larger meeting room is available for a $30  deposit for meetings that might extend after closing.  

Photocopies and computer copies: $.20 per side for black and white copies $.20 per side for color copy .The library reserves the right to limit the number of  copies and to restrict the kind of paper used. The library will only supply standard copy paper. No  specialty papers such as cardstock or photopaper will be  available. 

3D Printing $.05 per gram (of objects weight)  For more information refer to the 3D Printing Policy  and Procedures.

Fax: To send: $1.00 for the first page/$0.20 for each additional page
To receive: $0.20 for each page 
International: $10.00 Flat Fee
Government: Faxes sent to local, state or federal government agencies are free of  charge 

For efficient faxing, the patron is expected to have pages in the correct order and staples  removed. The library reserves the right to limit the number of pages being faxed.  

Scan and/or e-mail: Free of charge 

Transparencies: $0.35 each 

Lamination fees: $0.10 per inch for roll lamination 
$0.50 for 2 ½ x 4 pouch 
$1.00 for pouches up to 11” x 14” 

Postcards: $1.00 for 3.5X5  
$1.50 for 5X7 

Prints:
8 x 10 - $7
8 x 12 - $7
11 x 14 - $12
12 x 18 - $16
16 x 20 - $22
16 x 24 - $25
"Railroad Essentials" Print
8 x 8 - $7
12 x 12 - $12
20 x 20 - $22

T-Shirts: 

Short Sleeve -
16 for sizes small through large
$19 for extra large sizes
Long Sleeve -
$20 for sizes small through large
$23 for extra large sizes

Sweatshirts:

Crew neck Sweatshirt -
$31 for sizes small through large
$34 for extra large sizes

Hoodie -
$36 sizes small through large
$39 for extra large sizes

Library staff reserve the right to decline service or offer alternative accommodations at their  discretion. This could be due to time, resource, or staff constraints. 

Adopted 12/8/2008 | Revised 08/12/2009 | Revised 05/13/2013 | Revised 4/9/2018 | Revised 8/12/2024 |  Revised 9/9/2024 | Revised 10/14/2024 | Revised 02/10/2025 | Revised 04/14/2025 | Revised 5/12/2025|  Revised | Revised 5/12/2025 | Revised 11/10/2025

Approved 11/2016, Amended 5/2018 

The Elwood Public Library of the North Madison County Public Library System offers VHS to  DVD Conversion to NMCPLS library card holders in good standing.  

▪ Reservations are required and can be made in person or via phone. 

▪ The charge for this service is $5.00 per DVD. Blank DVDs are supplied.  

▪ The standard recording time of a DVD is two hours. Multiple titles can be recorded onto  a single DVD. 

▪ Use of the VHS to DVD converter is at the discretion of library staff. The library reserves  the right to deny use of the service. 

▪ The North Madison County Public Library System is not liable for any loss or damage to  the patron’s tape. 

▪ It is expressly prohibited to convert any VHS tapes that violates or infringes upon a  patent, trademark, or other proprietary use. Use of the converter and associated  equipment shall follow all legal guidelines. U.S. Copyright Law governs the making of  photocopies or other reproductions of copyrighted material. The Library can only  convert home movies or VHS tapes that you have recorded. 

▪ The library does not guarantee a successful conversion. The quality of the material will  depend on the quality of the recording on the VHS tape. 

By signing this policy, I understand the terms and agree to abide by them when using this  service.  

Print Name: ______________________________________________________________
Library Card Number: ______________________________________________________
Phone Number: ___________________________________________________________
General Description of Video: ________________________________________________
Signature: ________________________________________________________________

The North Madison County Public Library System (hereafter identified as NMCPLS) offers  FREE wireless access for library patrons to use with their own personal notebooks, laptops and  other mobile devices. These access points are unsecured, accessible at all hours of the day and  filtered to comply with the Children’s Internet Protection Act (CIPA). A patron's use of this  service is governed by this wireless policy as well as the NMCPLS’s Public Access Computer  Policy. By choosing to use this free wireless service you agree to abide by both policies. 

Library staff can provide general information or handouts for connecting your device to the  wireless network, but cannot troubleshoot problems related to your wireless device or assist in  making changes to your device's network settings and/or hardware configuration. The Library  cannot guarantee that your device will work with the Library's wireless access points. 

All wireless access users should have up-to-date protection on their laptop computers or wireless  devices. The library will not be responsible for any information (i.e. credit card) that is  compromised, or for any damage caused to your hardware or software due to electric surges,  security issues or consequences caused by the aforementioned. 

If you need to print, please ask a staff member for assistance.  

Wireless users requiring sound must provide their own headphones so as to not disturb others. 

Each facility of the NMCPLS has limited access to electrical outlets. Wireless patrons may have  access to these outlets for use in charging device batteries, so long as cords aren’t presenting a  potential hazard. NMCPLS staff has the authority to ask patrons to relocate or remove cords if  they observe a potential hazard. 

Use of the NMCPLS’s wireless network is entirely at the risk of the user. The library disclaims  all liability for loss of confidential information or damages resulting from that loss as well as  liability for the physical hardware used in these facilities. 

This policy including all other Library policies are available on the Library’s website at  www.elwood.lib.in.us. Use of the Library’s Wi-Fi and Internet access constitutes adherence to  this policy and the Public Access Computer Policy. 

Adopted by the NMCPLS Board of Trustees 07/22/09 

Revised 06/11/12, 9/21/15, 5/16/16 

Reviewed 05/08/17, 05/14/2018, 05/13/2019, 07/13/2020 

Reviewed and Revised 5/12/2025

PHOTOGRAPHY, VIDEOTAPING, AND OTHER RECORDING DEVICES POLICY 

As a public library, our top priority is providing library services to the community. As far as  photography and recording on the Library’s premises, generally, the exterior of public buildings  are subject to similar rules associated with a sidewalk or a public park, meaning that there are few  restrictions that can be placed on a photographer when they wish to take photos or video in open,  public areas of a facility. That being said, photography and recording with library buildings is  treated differently, and the Library has the right to impose certain restrictions. 

INDIVIDUAL PHOTOGRAPHY/VIDEORECORDING 

Patrons and visitors are permitted to take photographs and record video or audio for non commercial, personal use with a handheld camera or device. The recording or photography  must not interfere with use of the Library by other patrons or visitors, compromise public  safety, or compromise security. As such, flash photography or any lighted recording is not  permitted, and photography and recording is generally not permitted in reading areas  within the Library.  

The use of ancillary equipment – such as tripods, cables or lighting – is not permitted because of  safety, liability and other issues, unless previously authorized by the Library Director in writing. 

Furthermore, persons photographing or recording on Library premises have the  responsibility for obtaining the necessary written releases and permissions from persons  who are to be photographed or recorded prior to taking photographs and recording. Taking  photographs or recording of a minor, an individual under the age of 18, requires the  permission of the minor’s parent or guardian. The Library undertakes no responsibility for  obtaining these releases.  

In all instances, the Library reserves the right to cease photography and recording if it results in  the disruption of the Library environment or if the person(s) photographing or recording has not  complied with the Library’s policies. The Library reserves the right to deny requests or revoke  permission for photography or recording.  

COMMERCIAL PHOTOGRAPHY/VIDEOTAPING 

The Library does not permit commercial photography or filming. Any exception requires  the express written permission from the Library Director. 

Community organizations holding scheduled events or meetings in the library study or  meeting rooms may arrange for their own photography or videotaping/recording of their  event. Such photography and videotaping is restricted to the space reserved by the group,  and the group is responsible for any necessary releases and permissions. 

LIBRARY STAFF PHOTOGRAPHY/VIDEOTAPING 

We often take pictures or shoot videos at Library events to use in Library publicity materials  and on our website. The Library reserves the right to document its services and the public’s  use of the Library. Official representatives of the Library may take photographs, videotape,  or use other recording devices within the Library and at Library-related events and  activities for the Library’s purposes. These photographs and video may be copied, displayed, 

published (including on any Library web presence or social media), and telecast for such  purposes as promotion, publicity, and news to inform the public about the Library. All such  photography/videotaping will be in accordance with Library procedures. 

If individuals do not wish us to use a picture or video of them or their child, they should tell  a Library staff member prior to the event. 

This policy extends to photographs and filming by Library staff at public events in the  community. 

Approved August 8th, 2016