2026 Board Meeting Minutes
NORTH MADISON COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
Elwood Public Library
January 12, 2026
Immediately following Board of Finance meeting
CALL TO ORDER
President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on January 12, 2026 immediately following the Board of Finance meeting.
CALL FOR QUORUM
Present were members Mike Bomholt, Glenn Eddleman, Kenny Giselbach, Lisa Hobbs, Kathy Small, and Janet Stover. Also in attendance were Director, Jamie Scott and Administrative Assistant, Sarah Huffman.
CONSENT AGENDA
Kathy Small made a motion to approve the consent agenda. Lisa Hobbs seconded and the motion carried. Treasurer Kenny Giselbach signed checks and approved the 100-R filing.
OLD BUSINESS
No old business to address.
NEW BUSINESS
Drywall Repair and Painting-Frankton
Director Scott presented three quotes for paint and drywall repair:
• Alpine Ridge-spray method will take approximately one week to complete at a cost of $19,380
• JL Brooks- brush method will take approximately two weeks at a cost of $15,750
• The Art Department-brush method will take approximately one week to complete at a cost of $21,850
There was discussion about spray versus brush methods, and the pros and cons. Director Scott reminded the board that the least expensive quote uses the brush method.
With the least expensive quote, the board raised questions of Jerry at JL Brooks. Director Scott called him directly and asked about the number of crew he will be bringing and the length of time the job would take. Jerry responded that he has a crew of about 10 people that he would be bringing for the job and expects it to take them a couple weeks from start to finish depending on coordination with the carpet layers.
There was also suggestion from Mike and Lisa to use flat paint on the ceiling and eggshell on the walls. Director Scott also mentioned that there will be closures of the library, but unsure of dates until coordinating with contractors.
Lisa Hobbs made a motion to move forward with JL Brooks quote for painting. Mike Bomholt seconds the motion and the motion carries.
Replace Carpet Squares – Frankton
Director Scott presents two quotes for replacement carpet. She inquired with three contractors, but only received quotes back from two.
• The Floor Store-$22,811.19
• Ed’s Carpet and Flooring-$24, 841.73
Director Scott explained that vinyl plank would go in the meeting room and around the circulation desk. The rest of the floor would be carpet squares. She then showed samples of the hard floor and carpet. Kathy Small makes a motion to move forward with the quote for flooring from The Floor Store. Janet Stover seconds and the motion carries.
Lisa Hobbs makes a motion to expense the paint and carpet from the Rainy Day Fund. Kenny Giselbach seconds and the motion carries.
Review of 2025 Programs and Stats
Director Scott showed photos from many of the programs from each branch throughout 2025. The year-end statistics were presented showing that checkout statistics have declined at each branch. Elwood decreased by 8%, Frankton 4%, and Summitville by 6%. Computer usage, patron assists, instructional reference, and patron traffic has also declined. Reference, interlibrary loans and meeting room use has all increased. Overall as a system, program attendance has increased from 2024.
Directors Report
Director Scott took the members of the board out to the hallway to see a few of Lena McDaniel’s paintings hanging that are on loan to the library. One painting is on loan from Lena’s granddaughter, Barbara Keesling. The other painting is on loan from the Sowash’s. Director Scott also showed a preview of the current painting that Marvin Crim has been working on. It is a revision of the Pennsylvania Railroad Shark Locomotive. He has originally painted it, but was unhappy with the lack of perspective of the 80-foot train car.
Director Scott also showed photos and spoke about the progression of the parking lot project at Elwood. Black Diamond Earthworks recently returned and installed new signs that were set in steel and concrete tubes. They will be returning to complete the painting of the curb and railings.
Finally, Director Scott showed a photo of a rope that has been tied to a tree at Frankton by Frontier Telecom. They have an old utility pole that that Frontier’s telecom line is attached to. They have then attached a rope to the telecom line and Frankton’s tree to temporarily secure the line. There is concern about this thick rope damaging the tree. Jamie has contacted Frontier and Frankton Utilities with no resolve. The board suggested continued contact with Frankton Utilities, daily if necessary.
Public Comment
Kenny Giselbach brought up that he saw Jamie out shoveling snow in December. He stated that he appreciated her efforts. He also inquired about the snow clearing process, including who was responsible and what tools and services were used. He suggested investing in an electric snow shovel at each branch to assist with future weather. Director Scott said they would look into the purchase.
Adjournment
President Eddleman adjourned the meeting by consent.
NORTH MADISON COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
Elwood Public Library
Regular Meeting
February 9, 2026
4:30 PM
CALL TO ORDER
President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on February 9, 2026 in the Indiana Room of the Elwood Public Library.
CALL FOR QUORUM
Present were members Mike Bomholt, Glenn Eddleman, Kenny Giselbach, Lisa Hobbs,
Angie O’Donnell, and Janet Stover. Also in attendance were Director, Jamie Scott and Administrative Assistant, Sarah Huffman. Janet Stover acted as Secretary pro tem in the absence of Kathy Small.
CONSENT AGENDA
Janet Stover moved to approve the consent agenda. Mike Bomholt seconded and the motion carried. The members signed the minutes and claims register. Treasurer Kenny Giselbach signed checks.
NEW BUSNESS
Frankton Progress
Director Scott shared an update on the Frankton Library renovation project. She stated that the first phase of the project is near completion, paint and carpet in nearly half of the building. She stated that the relationship with the hired movers, Two Men and a Truck, has been terminated. She explained that the movers arrived without proper tools or equipment to move and take apart shelves and desks. She stated that they also broke several shelves. Parts have been ordered to repair the shelves, and employees assisted with moving the shelves instead of having the movers back. Director Scott shared photos of the progress and said that she is urging the painter to return this week with a larger crew or increased production for phase two of the project. The painter stated at the last meeting that he would have a crew of up to ten and the only crew on the project are the owner and another painter. The carpet layer is already scheduled to return this week. Director Scott said she is pleased with the progress and staff initiative, and expects that they are about a week ahead of schedule.
Non-Resident Fee Resolution
The Resolution to Establish Non-Resident Fees at $65 per year was read by Janet Stover. Janet made a motion to accept the resolution as read. Lisa Hobbs made a second and the motion carried.
Directors Report
Director Scott informed all present that the Form 1782 has been approved for our certified budget for 2026.
Public Comment
Lisa Hobbs mentioned that the way additional appropriations are handled have changed. The public notice must be published 10 days in advance of a meeting, and it needs to be uploaded to Gateway 14 days prior to approval.
Adjournment
President Eddleman adjourned the meeting by consent.
NORTH MADISON COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
Elwood Public Library
Regular Meeting
March 9, 2026
4:30 PM
CALL TO ORDER
President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on March 9, 2026 in the Indiana Room of the Elwood Public Library.
CALL FOR QUORUM
Present were members Mike Bomholt, Glenn Eddleman, Kenny Giselbach, Angie O’Donnell, and Janet Stover. Also, in attendance was Administrative Assistant, Sarah Huffman. President Eddlemann called for a motion to nominate Janet Stover as Secretary pro tem in Kathy Small’s absence. Mike Bomholt made a motion, Angie O’Donnell seconded, and all voted in favor to have Janet to serve as Secretary pro tem this meeting.
CONSENT AGENDA
Mike Bomholt moved to approve the consent agenda. Angie O’Donnell seconded and the motion carried. The members signed the minutes and claims register. Treasurer Kenny Giselbach signed checks.
NEW BUSINESS
Annual Financial Report
Sarah informed all members present of the timely filing of the Annual Financial Report with the State Board of Accounts on Gateway. The report was submitted on March 1, and published in the Anderson Herald Bulletin on March 3. Publication in the Elwood CallLeader will be March 12.
Handicap Mechanism for Elwood North Doors
Sarah explained to the board that there have been ongoing and intermittent issues with the handicap doors at the north entrance at Elwood. The doors have not been opening when the handicap buttons are depressed, or have been partially opening. Automated Doors & Access has been on site twice in the past two months to service the pneumatic operator. At the last visit, it was determined that the old pneumatic compressor was not able to power both doors any longer. It was suggested that the pneumatic operator be replaced with an electric mechanism. The ADA technician explained that electrical would be required at each door, but this would be a more cost-effective solution. After discussion with Director Scott, it was determined that the interior, exterior, and meeting room door should be serviced. It was previously planned to have an electric mechanism installed on the meeting room door as part of the ALA Accessibility grant. Sarah presented quotes for the replacement of the interior and exterior doors and the install of a new mechanism for the meeting room door. Angie O’Donnell made a motion to complete the project with an approved expense as follows:
• $8053.75 to be paid for out of Rainy Day Fund for the interior and exterior door mechanism
• $2200 to be paid to the electrician out of Operating Expenses for all three doors
• $3965 to be paid for out of the ALA Grant Fund for the meeting room door mechanism
Janet Stover seconded the motion, all members present were in favor.
Adjournment
President Eddleman adjourned the meeting by consent.
NORTH MADISON COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
Frankton Community Library
Regular Meeting
April 13, 2026 4:30 PM
CALL TO ORDER
President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on April 13, 2026 in the Meeting Room of the Frankton Community Library.
CALL FOR QUORUM
Present were members Mike Bomholt, Glenn Eddleman, Kenny Giselbach, Lisa Hobbs,
Angie O'Donnell, Kathy Small, and Janet Stover. Also, in attendance was Director Jamie Scott, Administrative Assistant Sarah Huffman and Frankton Branch Manager Meghan Mabrey.
CONSENT AGENDA
Janet Stover moved to approve the consent agenda. Kathy Small seconded and the motion carried. The members signed the minutes and claims register. Treasurer Kenny Giselbach signed checks.
NEW BUSINESS
Tour of Frankton Library.
Director Scott showed Board Members the new renovations at the Frankton branch. Improvements include new vinyl flooring, new carpet, fresh paint, and new window treatments. Other improvements were new mounts and placards for existing art work. Director Scott also showed some areas of the building that could use maintenance attention, such as the roof.
Rainy Day Additional Appropriation
Director Scott explained that much of the $50,000 of appropriated money for the Rainy Day Fund has been expended this year with the renovations at Frankton. Even though there is over $350,000 in that fund, we must reappropriate more money to replenish some of those funds that are spendable. According to Director Scott's calculation, the library would be able to additionally appropriate $18,999 and still keep the budget under the 4% maximum levy growth quotient, thus eliminating the need for a binding review the from county, but still keeping a cushion of spendable funds from Rainy Day. No vote is required at this time, but Director Scott wanted to affrm there were no concerns or questions before initiating this process, and requesting a Public Hearing & Board Resolution for the May meeting. Lisa Hobbs reminded all present that the procedure for additional appropriations has changed with the requirement for advertising being I O days, and the Gateway upload of advertisement being 1 5 days prior to the public hearing.
3D Printer Policy
Director Scott showed proposed changes to the 3D Printer Policy which included allowing 3D print files from MakerWorld at scale only. This will help cut out the potential for corrupt print files and clogging of the printer. Mike Bomholt moved to approve the updated policy. Angie O'Donnell seconded and the motion carried.
Hot Spot Lending Policv
Director Scott read the hot spot lending procedure that was composed by Katie Schiffner detailing the hurdles with maintaining hotspots and the misuse by patrons in relation to the policy. The manual maintenance, cleaning, tracking and fining of hotspots is becoming less cost effective with the patrons not using them for the intended purpose. Kenny Giselbach made a motion to phase out the hotspots as contracts allow until all that remains is the staff hotspots. Mike Bomholt seconded and the motion carried.
Rainy Day vs. Grant Funds for Handicap Door Mechanism
Director Scott proposed the use of the remaining $9516.74 of the ALA Access Grant to pay for a majority portion of the handicap door project. This would require only $2502.01 to be expensed from Rainy Day instead of the $8053.75 agreed upon last meeting. Director Scott explained that Wendy Rivera, Adult Services manager and Grant Coordinator, verified that all remaining funds may be used toward this project. Glenn Eddleman asked if those grant funds were intended for other purposes, and Director Scott explained that the deadline to use those finds is the next payroll and the final railing from the concrete project will not be completed or billed in time for the grant's April 26 deadline. Lisa Hobbs made a motion spend the final grant monies on the handicap door project, and use the Rainy Day for the remaining balance. Mike Bomholt seconded and the motion carried.
Frankton and Summitville Roofs
Director Scott explained that a contractor and insurance adjustor came out to assess the roofs at both branches. She explained that there was confirmed damages and insurance checks were received in the amount of $28, 901.14 (Cash Value Claim of $4,046.42 for Frankton and $24,854.72 for Summitville). Director Scott explained that the library has
180 days to complete the roof replacements to be eligible for a $30,817.30 ($8,668.54 for Frankton and $22, 148.76 for Summitville) recoverable depreciation payment. She stated that the LIRF Fund would likely be required to cover the costs of the repair until the recoverable depreciation is received. Sarah is researching how to deposit the initial payment check of $28,901.14. It seems as though the check will need to be deposited into the Operating budget and used within one year of receipt. This will allow the money to be used without having to appropriate it. Director Scott will be inquiring with State Board of Accounts about the current contract with the roofer before moving forward with scheduling work. Glenn then inquired about the final depreciation payment going back into LRF. Director Scott stated that money would have to be receipted into the Operating Fund. Sarah inquired how we could utilize that money from the depreciation payment when work is completed, as it would be from Operating, and final billing for the roof would already be used from LIRF, not allowing that final payment received to be used to the intended purpose of the roof replacement. Lisa Hobbs suggested inquiring with the State Board of Accounts for a Board Resolution to borrow money from LIRF for any remaining expenses from the roof that the initial $28,854.72 doesn't cover with the intent to pay it back before December 31, 2026. This would allow all the money received from insurance before and after the project completion to be used toward the project. Lisa Hobbs made a motion to move forward doing what needs to be done to replace the roofs. Kathy Small seconded and the motion carried.
Elwood Parking Signs
Director Scott showed some potential parking signs to deter vehicles that are not library patrons. This is based off of previous conversations at the Board Meeting about struggles with attendees from The Carnegie utilizing the library's parking lot, and now also with patrons of the YMCA using the library's lot. One type of sign stated that the parking lot was reserved for patrons. Other signs relayed the potential for fines or towing vehicles. It was discussed that the police department will likely have the stance that it is private property and will not intervene. Discussion was also had about who would "police" the parking lot in regards to fining or towing non-patrons. It was then suggested that a policy be put in place. It was also discussed that we should mention in the policy that towing will not be enforced within the first 30 days of implementation. This discussion will be tabled until a policy is developed.
Director's Report
Director Scott explained that Frankton experienced another gas leak in February. When the custodian smelled natural gas, Meghan the Manager used their gas detector to determine there was a reading on the meter. Jamie contacted the Fire Department and Vasey. The Fire Department came and confinned that there was no eminent threat. Vasey came shortly after and found a pin hole leak in the intemal pipe of the furnace that was installed late 2025. Currently, Vasey has not billed the library for that.
Director Scott showed photos of the updated sidewalk at Elwood that is now ADA compliant. In the photo orange cones depicted the placement of the railing to be installed. The railing will look similar to the patio railing at Summitville and run along the sloped access of the sidewalk and make a 90 degree turn to follow the walk to the column closest to the handicap door. Because of miscommunication with Black Diamond Earthworks, they recommended Colt McPhearson to perform the work. McPhearson has yet to visit to quote the project.
Director Scott pointed out in the photos that the masonry on the Elwood building is starting to show signs of water wear from where the gutters are not sealed. She is also looking to possibly have McPhearson caulk all the gutters.
Finally, Director Scott spoke about the artist feature that she recently did for Lena McDaniel's artwork. Lena's granddaughter and patron's Sowash loaned some paintings to pair with the library's existing works. Lena's granddaughter was interviewed by the Call-Leader and the paintings and interview were featured in the paper. Jamie would like to continue this feature with Leo Tanzilli being the next artist, and considering getting Mr. Laudeman's work as a third display.
Mike Bomholt's Certificate of Appointment is being taken to the County Commissioner's meeting so that his tenn will be effective from May 2026 to May 2030.
Adjournment
President Eddleman adjourned the meeting by consent.
NORTH MADISON COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
Elwood Public Library
Regular Meeting
May 11, 2026
4:45 PM
CALL TO ORDER
President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on May 11, 2026 in the Indiana Room of the Elwood Public Library.
CALL FOR QUORUM
Present were members Mike Bomholt, Glenn Eddleman, Kenny Giselbach, Lisa Hobbs, Kathy Small, and Janet Stover. Also in attendance were Director Jamie Scott, Administrative Assistant Sarah Huffman, Hazelbaker Branch Manager Sarah Moss, Adult Services Manager Wendy Rivera, and IT Assistant Clerk Katie Schiffner.
CONSENT AGENDA
Kathy Small moved to approve the consent agenda. Janet Stover seconded and the motion carried. The members signed the minutes and claims register. Treasurer Kenny Giselbach signed checks.
OLD BUSINESS
Parking Signs
Director Scott explained that she did not feel it necessary to place a sign in the Elwood parking lot regarding unauthorized towing. She did not want to inquire about a contract with a towing company. As a step toward notifying the public, Director Scott showed an example of an 18”x24” reflective sign that states “Elwood Library Parking Only During Open Hours”. She suggests ordering two, one to place facing 16th Street and the other facing North A Street. She stated that this might alleviate the ongoing parking issues. She also stated that Greg Butts from The Carnegie has been very cooperative and giving all the guests parking guides and sending emails and texts regarding acceptable parking. The board members evaluated the signage and determined that it would be best to order signs for Elwood and also one for Frankton. Lisa Hobbs moved to approve the purchase of signs for both branches. Mike Bomholt seconded and the motion carried.
Roofs at Branches
Director Scott explained that she is still working toward getting quotes for new roofs for the Frankton and Summitville Libraries. Director Scott asked the board if they preferred quotes for a shingled roof or metal roof. Lisa Hobbs stated that recent quotes showed about a $10,000 increase on a metal roof versus shingles. She stated that quotes for both would still be helpful. She suggested a one inch standing seam for any metal roof quotes and Owens Corning Duration shingles for the other quotes.
NEW BUSINESS
Resolution to Establish the ALA Libraries Transforming Communities Grant FundElwood
Secretary Small read the resolution to establish the ALA LTC Grant Fund for Elwood. It was explained that the resolution establishes a separate fund so that grant monies may be spent without appropriation and for its intended purpose. It was explained that the Elwood grant was already received and used, but this step should have been previously completed. Kathy Small moved to accept the resolution. Janet Stover seconded and the motion carried. All present signed in favor of the resolution, with the secretary attesting.
Wendy Rivera applied on behalf of the Hazelbaker Library in Summitville and was awarded $10,000 for the ALA Transforming Communities Grant. She explained the intention of the grant is to provide community engagement and accessibility resources in small and rural libraries. She explained that there is a deadline of April 2027 to complete the projects. She introduced Sarah Moss as the on-site project Manager. Sarah clarified that the grant would provide funding for two doors that would be gaining handicap accessibility. The two exterior doors, the main entrance and the meeting room entrance will be modified for accessibility. It was further discussed that the installation of the handicap openers would come from the grant, but the library’s budget would need to support the purchase of new doors. So, new hardware will not be installed on old doors. Director Scott explained that this project will likely take place in 2027 due to all the other maintenance and projects slated for 2026.
Resolution to Establish the ALA Libraries Transforming Communities Grant FundSummitville
Secretary Small read the resolution to establish the ALA LTC Grant Fund for Elwood. It was explained that the resolution establishes a separate fund so that grant monies may be spent without appropriation and for its intended purpose. Kathy Small moved to accept the resolution. Kenny Giselbach seconded and the motion carried. All present signed in favor of the resolution, with the secretary attesting.
Information Technology Assistant Manager
Director Scott introduced Katie Schiffner as the IT Assistant Clerk. She explained that Katie works six hours per week with the IT Manager. Director Scott introduced a job description for a new position, the IT Assistant Manager. She would like to appoint Katie to this position, naming her manager and removing her duties at the circulation desk. Katie would be responsible for things like administering Evergreen, Aspen, LibraryIQ, and the Historical Database. Mike Bomholt asked about a wage increase, Director Scott explained that Katie’s hourly rate would increase from $17.10 to $19.00 per hour. Kenny Giselbach inquired about education and certification. Katie explained that the IT Manager’s position doesn’t require specific education, but experience. Katie spoke about education she’s sought even though there are no requirements outlined by the State Library. Director Scott went on to read from the IT Manager’s Job Description about education and experience requirements as it is the same as the Assistant Manager’s description. Director Scott’s pointed out that in the Assistant Manager’s position, it is determined that the assistant would take the IT Manager’s position when the current manager retires or resigns. Janet Stover moved to promote Katie to IT Assistant Manager with approval of the title and pay increase. Mike Bomholt seconded and the motion carried.
Information Technology Manager
Director Scott showed proposed changes to the Information Technology Manager’s job description. In short, she added a clause stating that the IT Manager should provide oneon-one assistance for patrons and staff at all three locations, and also have knowledge of circulation desk duties. She also updated the expected experience and education as stated by the library system. Information regarding education requirements from the Indiana State Library was removed, as the IT positions do not have such requirements. Kathy Small moved to update the IT Manager’s job description as stated. Janet Stover seconded and the motion carried.
Health Insurance Renewal
Sarah Huffman spoke to the board regarding the options for health insurance renewal for employees. She explained that the current plan is no longer offered by Anthem. Two other plans have been offered. One of which is identical in coverage, deductible, and benefits, but offered at a 9.77% increase. The other plan offered only a 5.6% increase, but would be at a higher out of pocket for coinsurance and deductibles for the employees electing the coverage. It was explained that the plan with a 9% increase would maintain the same coverage, and this was a concern with the renewal date falling in the middle of the year, when there is still over half the year to meet the deductible. It was also explained that the overall annual cost difference was just over $3,000 between the two new potential plans. It was also stated that 10% of the deductible that the employee is responsible for would increase $3-$9 per pay. It was suggested that the plan most similar to existing be chosen even though it would cost a little more. Janet Stover voiced that she is always in favor of the best plan for the employees. Mike Bomholt moved to renew the health insurance with the same benefits as existing with a 9.77% increase. Kathy Small seconded and the motion carried.
Yearly Review of Internet Policy and Wireless Internet Policy
Director Scott explained that she consulted with IT Manager, Mike Robertson and Katie Schiffner who reviewed both policies and verified that no changes were necessary. Lisa Hobbs moved to move forward with no changes, and acknowledge the annual review. Mike Bomholt seconded and the motion carried.
Service Fees
Director Scott proposed a change to the Service Fees Policy for pre-payment of any service over the amount of $10. There had been concerns with patrons not paying for services such as faxing or copying. Board Members inquired about pre-payment for all transactions, but after discussion it was determined that the $10 pre-pay threshold would be more efficient and effective for staff and patrons. Kathy Small moved to move forward with the pre-pay on Service Fees. Kenny Giselbach seconded and the motion carried.
Leave without Pay/Cindy Stage
Director Scott read a letter received by Cindy Stage, custodian at the Frankton branch. Cindy explained in her letter that she has a temporary increased obligation at her current full-time job that will inhibit her from performing her duties to full potential at Frankton. She has inquired about taking an unpaid leave of absence from May 25th to August 3rd, 2026. Director Scott explained that the newly revised Leave Without Pay Policy, which was modeled after FMLA doesn’t apply to Cindy. Cindy works ten hours per week, whereas policy defines she is not considered a part-time employee, and leave without pay not applicable. Director Scott said she is amenable to the leave, as Cindy recommended a temporary replacement, but needs approvable from the board as the leave exceeds 30 days. Janet Stover moved to accept Cindy Stage’s proposal for leave without pay. Mike Bomholt seconded and the motion carried. Director Scott will setup an interview with Cindy’s suggested temporary replacement.
Nugent Quote
Director Scott presented a quote from Nugent Electric for $4,916 for the replacement of the light post, electrical, and globes at Frankton. One of the light posts was damaged by a car on 12/1/2025. The library received $1,601.07 reimbursement from the driver’s insurance. Director Scott wanted to present it to the board to keep them updated on the situation even though the quote was less than $5,000. Mike Bomholt moved to accept the quote and move forward with the repairs. Kathy Small seconded and the motion carried.
Director’s Report
Director Scott shared the letter that was sent to patrons regarding the removal of public circulating hotspots as of May 20. Staff feedback has reflected that no patrons have had any negative feedback about the letters.
Director Scott shared an update about railing to complete the concrete accessibility project. Colt McPhearson and Forrest Wright, both recommended by Black Diamond have not responded to requests. Director Scott will be reaching out to a contractor that Elwood has worked with previously instead. Asphalt patching by Black Diamond will be completed as soon as the order is fulfilled by the supplier.
Director Scott explained that the Elwood Community School Board will hear Janet Stover’s renewal of certificate of appointment at their May 21st meeting. Director Scott is reaching out to Frankton and Madison-Grant schools to renew Glenn Eddelmann’s appointment.
Director Scott reached out to the library’s attorney and they have drafted some updates to the personnel policy. She supplied a copy for each member of the board for later review and discussion.
Director Scott shared the latest paintings by Marvin Crim, and explained that our previous framer went out of business, but she has been utilizing the framer at the Anderson Museum, who has comparable prices. She also showed all present the cast iron whistlestop display piece that was donated by Marvin Crim to the Library. She also told the board that a new display was created to display the HO Scale models donated by Mr. Crim.
Adjournment
President Eddleman adjourned the meeting by consent.
NORTH MADISON COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
Elwood Public Library
Regular Meeting
June 8, 2026
4:30 PM
CALL TO ORDER
President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on June 8, 2026 in the Indiana Room of the Elwood Public Library.
CALL FOR QUORUM
Present were members Glenn Eddleman, Kenny Giselbach, Lisa Hobbs, and Janet Stover.
Also in attendance were Director Jamie Scott and Administrative Assistant Sarah
Huffman. Kenny Giselbach nominated Janet Stover as Secretary pro tem in Kathy Small’s absence. Lisa Hobbs seconded the motion, all were in favor and Janet accepted as Secretary pro tem for the current meeting.
CONSENT AGENDA
Lisa Hobbs moved to approve the consent agenda. Janet Stover seconded and the motion carried. The members signed the minutes and claims register. Treasurer Kenny Giselbach signed checks.
NEW BUSINESS
Timeline for 2027 Budget
Director Scott shared the proposed timeline for the 2027 budget process. There is a legislative webinar June 17th that should provide initial budget information. A meeting was setup with the DLGF representative for July 22nd. Tentatively the timeline will be to approve the budget for publication in August, have the public hearing in September, and adopt the budget in October.
Quotes from Reedy Financial
Director Scott reached out to Reedy Financial Group after learning that they did an evaluation for the City of Elwood, in regards to the affects of the proposed property tax changes. Reedy Financial provided a quote to evaluate each individual parcel at $18,000. Director Scott then responded and said with the concern about cash flow, that was not a
reasonable amount for the library. Reedy replied that they could provide the potential affects of just the two legislative bills for $10,000. Director Scott also spoke with the library’s DLGF representative and learned that they will be able to provide an accurate estimate of budget losses. Director Scott is requesting that board members agree to deny the quote and service from Reedy. All present were in favor.
Personnel Policy Update Cost
Director Scott presented board members with the invoice from Bose, McKinney, and Evans for $6,842 for the evaluation and updates they made on the personnel policy.
Director Scott is requesting Board approval to pay. Director Scott explained that the personnel policy hasn’t been evaluated by a legal team in nearly 10 years, and this particular law firm specializes in employment law. Janet Stover made a motion to accept the charges and pay the bill. Glenn Eddelman seconded and all members present were in favor.
ACH Standard Operating Procedures
Sarah Huffman explained that the governing body for ACH transactions has a requirement that any entity that sends electronic payment records adopt a policy and put protective guidelines into place. Huffman explained to all present that the required alerts, procedures, and risk mitigation are put into place with the SOP presented. Lisa Hobbs made a motion to adopt, Kenny Giselbach seconded, and all present were in favor.
Petty Cash Custodian
Director Scott explained with Cherl McPhearson as the new Frankton Branch Manager, she needs to be appointed as the branch’s petty cash custodian and remove the former manager. Lisa Hobbs made a motion to appoint Cherl as petty cash custodian, Kenny Giselbach seconded, and the motion carried.
Possible Indoor Leak from Outside Spigot-Summitville
Director Scott explained that there is a large crack in the West corner of the staff restroom at Summitville. She called in Brian Guffey to check for foundational issues. The foundation was sound, but he suggested getting someone out to check for a water leak since the outside spigot is near. This would require cutting the drywall at the bottom of the wall to check. Lisa Hobbs suggested that they also cut and check the drywall at the top, as she has seen similar symptoms with a gutter leak. Director Scott stated she would proceed with an evaluation of the top and bottom behind the drywall.
Internal Controls Video
Director Scott explained that during the last DLGF/SBOA webinar, it was suggested that the board members participate in Internal Controls training, as well as staff. It requires watching a 20-minute video and signing an authorization of completion. It was determined that this will be tabled until more members are present.
Director’s Report
Director Scott explained that there is new guidance from the State Board of Accounts regarding the acceptance of donations, physical and monetary. The new guidance is expected to be implemented on June 1, 2026; however, the specifics of new recordkeeping has not been communicated. In the interim, Director Scott is proposing that all donations be brought to the members of the board until specific guidance and procedures are outlined by the SBOA. Director Scott presented Marvin Crim’s latest painting donation, as well as a miniature RailRoad Crossing Signal that he donated. She also explained that $716.60 was received in restricted monetary donations. Director Scott explained that restricted donations are when the donor specifies how they want the donation to be used or spent. This money will be deposited in the Gift fund. The aforementioned donations were received between May 1 and June 8. Janet Stover made a motion to accept all donations, Glenn Eddleman seconded, and the motion carried.
Public Comment
Lisa Hobbs inquired about the possibility of mentioning her position on the Library Board for her fliers supporting her run for the township trustee elected position. No concerns were raised by anyone present.
NORTH MADISON COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
Elwood Public Library Regular Meeting July 13, 2026 4:50 PM
CALL TO ORDER
President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on July 13, 2026 in the Indiana Room of the Elwood Public Library.
CALL FOR QUORUM
Present were members Glenn Eddleman, Kenny Giselbach, Lisa Hobbs, Angie O'Donnell, Kathy Small, and Janet Stover. Also in attendance were Director Jamie Scott and Administrative Assistant Sarah Huffman.
CONSENT AGENDA
Kathy Small moved to approve the consent agenda. Angie O’Donnell seconded and the motion carried. The members signed the minutes and claims register. Treasurer Kenny Giselbach signed checks.
OLD BUSINESS
Possible Indoor Leak from Outside Spigot-Summitville
Director Scott explained that a contractor came to remove some dry wall from the bathroom wall that was showing signs of a crack, as mentioned last meeting. This removal was exploratory to better understand the reason for the crack. The contractor took photos of the space between the drywall and outside brick wall. It appears as though the wall is bowing out and pulling away from the slab. With the structural concerns, Director Scott was advised to contact Black Diamond Earthworks for further evaluation. Director Scott will update after Black Diamond’s assessment.
Internal Controls Video
Because of time constraints, Director Scott suggested that the board members watch the video outside of the meeting and bring the signed acknowledgement back to the next meeting. Sarah Huffman will email the video link to the board members.
Timeline for 2027 Budget
Director Scott shared the updated timeline for the 2027 budget process. Director Scott suggested the timeline for the budget to be moved up one month. So, it is suggested to approve the budget for publication in July, have the public hearing in August, and adopt in September. The Budget meeting with the DLGF representative is July 30th, still allowing time to publish and prepare for the August adoption.
Donations
Director Scott presented the following donations for approval:
• 1857 US Half Dollar donated by Marvin Crim
• Frank Vetor Lithograph of James Whitcomb Riley Locomotive donated by Marvin Crim
• Twenty Mule Team Diorama donated by Bruce and Holly Whistler
• Hutch to display items at Frankton donated by Pam Colvill
• Monetary donations-Unrestricted $45.25 Restricted $213
Lisa Hobbs made a motion to accept all donations, Janet Stover seconded, and all present were in favor.
NEW BUSINESS
Approve 2027 Budget for Publication
Director Scott proposed the suggested 2027 budget for advertising. The amount was based on the suggestion that libraries not request more than half of the maximum levy growth quotient. The MLGQ was reported at 6%, so it was suggested that the library not ask for more than a 3% increase, minus one dollar. This formula allows the maximum increase without requiring a binding review from the fiscal body.
Kathy Small made a motion to accept $1,514,000 in Operating, $50,000 in Rainy Day, and $50,000 in the LIRF budgets as the advertised amounts for 2027 budgets. Angie O’Donnell seconded and all present were in favor.
Director’s Report
Director Scott inquired about contractor recommendations to install the railing at Elwood, as there is still a need to complete the final part of the sidewalk project.
Adjournment
President Eddleman adjourned the meeting by consent.
NORTH MADISON COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
Elwood Public Library Regular Meeting August 10, 2026 5:00 PM
CALL TO ORDER
President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on August 10, 2026 in the Indiana Room of the Elwood Public Library.
CALL FOR QUORUM
Present were members Glenn Eddleman, Kenny Giselbach, Lisa Hobbs, and Janet Stover. Also in attendance were Director Jamie Scott and Administrative Assistant Sarah Huffman. Kenny Giselbach nominated Janet Stover as Secretary pro tem in Kathy Small’s absence. Lisa Hobbs seconded the motion; all were in favor and Janet accepted as Secretary pro tem for the current meeting.
CONSENT AGENDA
Lisa Hobbs moved to approve the consent agenda. Kenny Giselbach seconded and the motion carried. The members signed the minutes and claims register. Treasurer Kenny Giselbach signed checks.
OLD BUSINESS
Donations
Director Scott presented the following donations for approval:
• Monetary donations-Unrestricted $33.55 Restricted $42
• Wood table and four chairs for Frankton to be placed near the fireplace
Kenny Giselbach made a motion to accept all donations. Janet Stover seconded the motion, and all present were in favor.
Internal Controls Video and Signed Confirmation Sheet
Director Scott reiterated that guidance was given by the State Board of Accounts for all members of the Board of Trustees to watch the Internal Controls Training and acknowledge watching. She then inquired about the number of Internal Control Training Acknowledgments were received. Huffman stated that three had been returned, but there was no deadline.
Roof Quotes-Frankton and Summitville
Director Scott explained that she has received one quote for Frankton and Summitville from David Hobbs at Cornerstone Outdoors. She had met with another company, TLC Concrete, and was awaiting receipt of those quotes. She suggested tabling this discussion until more quotes were received, and proposed a meeting later in August, or waiting until the regular September Board Meeting. Lisa Hobbs explained that the temperatures in September may be more suitable for roofing work, so she suggested revisiting this at the September meeting, as well.
Foundation Quotes-Summitville
Director Scott shared two quotes that she received after having the foundation at Summitville evaluated. The first quote was from Hitman Solutions for $98,900 for foundation slab stabilization. Director Scott explained that she never received a call back from this contractor, so could not elaborate on the quote. She also received a quote from Encapsulations to install helical piers to increase structural integrity. This quote was $36,000. Director Scott explained that she spoke with David Hobbs when he was giving the quote for the roof at Summitville. He believed it was just the building settling. She also spoke with Travis Lashure and Jared Stansberry of TLC Concrete, and they agreed that it is likely just the building settling. They suggested putting the dry wall back up, and wait a few years to see if the dry wall cracks, or any additional problems occur. Director Scott suggested that the building committee get eyes on the situation before the next board meeting. Lisa Hobbs was in favor and made a motion to table this issue. Janet Stover seconded, and the motion carried.
NEW BUSINESS
Resolution to Establish Unrestricted Gift Fund
Janet Stover read the resolution to establish a new Restricted Gift Fund. Glenn Eddleman pointed out that the resolution title stated unrestricted, whereas the presented resolution stated the establishment of a new Restricted Gift Fund. Sarah Huffman explained that guidance from the State Board of Accounts (SBOA) was received after drafting the meeting agenda stating that the existing Gift Fund code should be for Unrestricted donations. So, the resolution was drafted to create a new Restricted Gift Fund, so those monies could be separated. Janet Stover made a motion to accept the resolution to establish a new Restricted Fund. Lisa Hobbs seconded, and the motion carried.
Resolution to Transfer between Funds-(Restricted) Gift Fund to Unrestricted Gift
Janet Stover read the resolution to transfer funds between the existing Unrestricted Gift Fund to the newly established Restricted Gift Fund. Again, the title on the agenda was inverted, as per late guidance from SBOA. The resolution requests the transfer of $17,704.48 from the 200-Unrestricted Gift Fund to 275-Restricted Gift Fund. This will leave a balance in the Unrestricted Fund of $43,000.56. Glenn Eddleman then inquired about sub-funds and tracking the restricted donations. Huffman explained that there are sub-categories just like the Operating Budget, such as Youth Services Programming, and Frankton Programming. Huffman explained that this is also tracked on a spreadsheet for balancing purposes. Janet Stover then made a motion to accept the Resolution to Transfer. Kenny Giselbach seconded, and the motion carried.
Additional Appropriation Unrestricted Gift Fund
Sarah Huffman explained that per SBOA guidance, Unrestricted Gift Funds should be appropriated. She explained that $10,000 was already appropriated for the 2027 budget, however funds need to be appropriated for 2026. Guidance was to file this as an additional appropriation, as presented with the Notice to hold a Public Hearing. Lisa Hobbs made a motion to post a notice to hold a public hearing for an additional appropriation for $10,000 of unrestricted gift funds. Kenny Giselbach seconded the motion, and all present were in favor.
Director’s Report
Director Scott explained that Leigh Hazelbaker, Ralph Hazelbaker’s daughter contacted her about bringing a group of family members over from Ohio to the Hazelbaker Library in Summitville. She explained that after Mr. Hazelbaker’s passing, several family members expressed interest in seeing the library. She plans to have charter buses bring the family over on Sunday, August 16 th to visit. In anticipation for the visit, Leigh hired Smoot landscaping to do some work and plant some hydrangeas. Sarah Moss is also assisting by compiling photos and information regarding some of those whom he helped in the community.
Director Scott also shared a letter composed in reference to a patron who is facing a oneday ban for violating their patron behavior policy. The patron has violated staff, as well as other patrons per incident reports.
Public Comment
Janet Stover inquired about the person who has been sleeping outside the library. Director Scott explained that she had very positive encounters with the person whom she believes Janet is referring to. She explained that she would speak with the Adult Services Manager and staff, and there is a clause referring to “camping” in the patron behavior policy.
Adjournment
President Eddleman adjourned the meeting by consent.
NORTH MADISON COUNTY PUBLIC LIBRARY
BOARD OF TRUSTEES
Elwood Public Library Regular Meeting September 14th, 2026 4:45 PM
CALL TO ORDER
President Glenn Eddleman called a regular meeting of the North Madison County Public Library Board of Trustees to order on September 14, 2026 in the Indiana Room of the Elwood Public Library.
CALL FOR QUORUM
Present were members Mike Bomholt, Glenn Eddleman, Kenny Giselbach, Lisa Hobbs, Angie O’Donnell, Kathy Small, and Janet Stover. Also in attendance were Director Jamie Scott and Administrative Assistant Sarah Huffman.
CONSENT AGENDA
Lisa Hobbs moved to approve the consent agenda. Kathy Small seconded and the motion carried. The members signed the minutes and claims register. Treasurer Kenny Giselbach signed checks.
OLD BUSINESS
Donations
Director Scott presented the following donations for approval:
• Monetary donations-Unrestricted $20.60 Restricted $28.70
• Railroad History Book #141, street car train model, and a locomotive train model called the “Centipede” all donated by Marvin Crim
Mike Bomholt made a motion to accept all donations. Janet Stover seconded the motion, and all present were in favor.
Roof Quotes-Frankton and Summitville
Director Scott presented quotes for the roof replacement at each branch:
Fredericks Contractors
Frankton: $30,866
Summitville: $39,305
Anchor Exteriors
Frankton: $42,350
Summitville: $43,200
Cornerstone Outdoors LLC
Frankton: $46,851
Summitville: $44,150
The board members inquired if there was any reason to not accept Fredericks Contractors as the lowest bid. Director Scott and Lisa Hobbs agreed that Fredericks Contractors performed quality work when they completed the Elwood Library roof replacement in 2013. Director Scott explained that the project would utilize GAF roofing materials rather than the Corning brand. That is what they used at Elwood. The board suggested waiting until the wall at Summitville is repaired before replacing the roof.
Director Scott also spoke about using LIRF, Rainy Day, and Operating-Professional Services funds to cover the cost of replacement. She said she felt more comfortable if it were needed to go back to the County Council for a binding review to appropriate more LIRF, should the insurance reimbursements not be received as expected.
Rainy Day
Appropriated Funds: $18,999
Balance: $358,656
LIRF
Appropriated Funds: $50,000
Balance: $63,440
Operating-Prof Svc.
Appropriated Funds: $3,000
Balance: $31,040
Total
Appropriated Funds: $71,999
Lisa Hobbs made a motion to accept Fredericks Contractors bid of $30,866 for the Frankton library roof replacement. Kathy Small seconded the motion, and all present were in favor.
Kathy Small made a motion to accept Fredericks Contractors bid of $39,305 for the Summitville library roof replacement. Mike Bomholt seconded the motion, and all present were in favor.
Foundation Quotes-Summitville
Director Scott shared that she has two quotes for foundation repair, but three other contractors who do not specifically do foundation work have told her that the settling is normal. Lisa Hobbs explained that she went to the Summitville location and agreed that the settling is normal and the wall is level. Lisa recommended repairing the drywall and monitoring the building for any additional drywall cracking or settling. Director Scott also reported that it was recommended the trees on the property be maintained rather than removed. Lisa Hobbs made a motion to fix drywall and not do any foundation repairs. Angie O’Donnell seconded, and the motion carried.
NEW BUSINESS
Summitville Library Building Repair
Director Scott had already informed the members of the board via telephone of an incident on Saturday, September 5 th , where a vehicle drove through the wall of the children’s area at the Ralph E. Hazelbaker-Summitville branch library. She showed updated photos of the building as it was secured and cleaned up. She stated that the driver's insurance company has been provided with information regarding the incident and will be in contact. A few invoices for services already rendered will be provided to that insurance company. Director Scott reported that the Madison County Building Commissioner advised that the library could reopen provided the children's area remained secured and inaccessible to patrons. She also commended the Summitville staff for their efforts in cleaning and securing the facility following the accident.
President Eddleman suggested a variety of books appealing to all age ranges be available outside of the barrier before closing off that wing. Mike Bomholt made a motion to re-open the Summitville branch on Tuesday, September 15 th under the condition that the area to be repaired is blocked off. Janet Stover seconded, and the motion carried.
Adopt 2027 Budget
Kathy Small read the Resolution for Appropriations and Tax Rates, or Budget Form 4. Director Scott explained that the amount budgeted for LIRF that was advertised was not the same as what is being adopted. This is due to professional services expenditures being paid in 2026, leaving a balance in the Library Improvement Reserve Fund that is less than originally advertised. A motion to adopt the following budget was also made by Kathy Small:
Library Operating Fund Budget $1,514,000
Rainy Day Budget $50,000
Library Improvement Reserve Fund $13,400
Janet Stover then made a motion to accept the Resolution to Transfer. Kenny Giselbach seconded, and the motion carried. Budget Form 4 was signed by all in favor.
Indiana State Library Consortium Resolution for Public Internet Access
Director Scott explained that maintaining membership in this consortium allows us to have assistance with filling out our E-rate forms for internet and telecommunications. It also allowed us to receive state funding for internet subsidies when the funding was available. Secretary, Kathy Small read the resolution and made a motion to accept the resolution as read. Angie O’Donnell seconded, and the motion carried.
Resolution for Unrestricted Gift Fund Name Change
Secretary, Kathy Small read the resolution explaining that per the State Board of Accounts Guidance, a restricted and unrestricted fund should be established. Kathy made a motion to accept the resolution as read. Lisa Hobbs seconded, and the motion carried.
Resolution for Cash Change Increase
Sarah Huffman explained that due to the volume of daily transactions, the current cash change fund of $20 is no longer sufficient and should be increased. Secretary, Kathy Small read the resolution explaining that the cash change on hand would increase from $20 to $50 at each branch. Kathy made a motion to accept the resolution as read. Janet Stover seconded, and the motion carried.
Motion to Transfer Funds $400,000
Sarah Huffman explained that twice per year, the balances in both bank accounts are evaluated. If appropriate, a transfer of available funds to the High Yield Interest Account at First Farmers Bank & Trust should be considered. The current balances are STAR Financial: $1,054,472 and First Farmer’s $1,059,137. President Eddleman inquired about considering a transfer quarterly versus twice per year. It was determined that with the large tax draws only being twice per year, that consideration bi-annually would be sufficient. Mike Bomholt made a motion to accept the $400,000 to be transferred from STAR to FFBT. Kathy Small seconded, and the motion carried.
Director’s Report
Director Scott explained that there were several monitoring wells on the library property that were once used to allow access to test the waste water from Vest Cleaners. Three wells were located on 16th Street, one in the parking lot, and one on North A Street. These are being removed as monitoring for contamination is no longer needed. The three monitoring wells in front of the building on Main Street have already been removed years ago.
Director Scott also shared that she and Sarah Huffman gathered data on the library's expenditures and revenue to send to Jodi Norrick of the County Council to help determine how Local Income Tax will be distributed. Director Scott attended the MUST meeting and it was determined that the library will maintain their LIT funding.
Public Comment
No public comment.
Adjournment
President Eddleman adjourned the meeting by consent.